Contract Administrator

7 days ago


London, United Kingdom Chambers London Recruitment Ltd Full time

Join a dynamic and fast-paced real estate business as a contract administrator This is an exciting opportunity for ambitious individuals seeking to explore pathways into finance and other areas within the real estate sector. You will play a crucial role in managing the financial and commercial aspects of our contracts while liaising with clients on inquiries.


We are seeking a dedicated and detail-oriented Contract Administrator to support our department in managing financial and commercial aspects of contracts, and to act as a liaison with clients for all inquiries. The ideal candidate will ensure efficient contract administration and compliance with quality management systems.


**Key Responsibilities**


- Serve as the primary contact for all financial and commercial matters related to contracts.

- Maintain accurate records for areas managed on behalf of clients.

- Prepare and distribute standard reports to meet contract and customer requirements.

- Administer quality management system documentation and ensure adherence to compliance standards.

- Collaborate closely with site teams and head office to accurately process quotations, purchase orders, invoices, time sheets, and holiday records.

- Perform general office duties associated with contract management, including:

- Handling correspondence and filing

- Taking minutes during meetings

- Preparing reports and essential documentation

- Updating electronic records and databases

- Managing material ordering and associated administration

- Overseeing subcontractor administration

- Raising purchase orders and ensuring timely updates

- Logging and processing quotes

- Collecting and verifying timesheets from engineers, ensuring data quality

- Supporting Si7 (PPM/System) initiatives

- Managing extra works billing applications

- Maintaining a billing checklist for maintenance and extra works on a monthly basis

- Facilitating the contract escalation process

- Updating electronic logbooks


- Establish and maintain full audit trails for invoices, timesheets, material orders, and goods received notes.


**Qualifications:**


- Strong organizational and time management skills.

- Excellent communication skills, both written and verbal.

- Proficiency in contract management software and Microsoft Office Suite.

- Ability to work collaboratively in a team environment.

- Attention to detail and a commitment to maintaining high-quality standards.


£30-35k+bonus and benefits


If you are interested in this opportunity, please submit your CV and a cover letter highlighting your relevant experience.


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