Contracts Administrator

3 months ago

London, United Kingdom NHS South West London Integrated Care Board Full time

We are currently recruiting for Contracts Administrator to the substanitive role within the Commissisoning Operations and Contracting team. This is an exciting opportunity for those who would like to learn more about contracts, NHS governance and thrives working in a fast paced dynamic environment.

Commissioning Operations and Contracting team monitors the procurement and contracting of healthcare provision, goods and services for South West London ICB. We ensure our organisation is supported through decision making with the appropriate governance process in place.

**We deliver**:

- Technical commissioning as a shared and supportive function with Provider Collaborative and SWL Programmes
- Contracting and technical commissioning across the ICS for the non-NHS and ICB partner contracts
- Co-ordination of robust procurement functions to ensure regulatory compliance

This is a Junior role within the team, providing a structured career path into the NHS. Based within the Chief Operating Officer (COO) Directorate, offering opportunities for the post holder to work across a range of SWL programmes within a matrix setting.

Full list of duties held by this post, please refer to the job description.

The Contract Administrator will provide administrative support across a portfolio of contracts, as well as administrative support to contracting and procurement governance group around tasks required by the team. This includes: managing diaries, gathering information and undertaking enquiries as and when is necessary; collating data; servicing meetings, including preparation of agendas and minutes and taking appropriate follow up action as required.

On 1 July 2022, NHS South West London Integrated Care Board (ICB) was established. The ICB, as part of South West London Integrated Care System (ICS), is a partnership of organisations that come together to plan and deliver joined up health and care services to improve the lives of people in our six boroughs: Croydon, Merton, Kingston, Richmond, Sutton and Wandsworth.

**Each ICS consists of two statutory elements**:
an Integrated Care Board, bringing the NHS together with its partners locally to improve health and care services
**an Integrated Care Partnership (ICP)**: the broad alliance of organisations and representatives concerned with improving the care, health and wellbeing of the population, jointly convened by the ICB and local authorities in the area.

ICBs are statutory NHS bodies responsible for planning and allocating resources to meet the four core purposes of integrated care systems (ICSs):
to improve outcomes in population health and healthcare;
tackle inequalities in outcomes, experience and access;
enhance productivity and value for money and;
help the NHS support broader social and economic development.

NHS South West London Integrated Care Board decides how the South West London NHS budget is spent and develops plans to improve people's health, deliver higher quality care, and better value for money.

Please refer to Job Description and Person Specification

1.

**Responsibilities**:
**Provide specialist administrative support and advice by**:

- Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
- Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
- Receiving and responding to telephone calls; using initiative to resolve enquiries and respond to calls and messages.
- Preparing agendas, taking minutes and distributing notes including typing up of group discussions and interviews as necessary
- Managing electronic diaries, including arranging and changing appointments, prioritising these as appropriate
- Undertaking administrative duties such as photocopying and mail-out distributions.
- Organising and planning events as necessary supporting information material.
- Supporting the Leads in project management and participating in department events.
- Inputting, monitoring and checking data, required for finite and ongoing projects within the teams
- Working with all team members in the collection of information for performance reporting on relevant team projects
- Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
- To provide administrative support including when appropriate to all team members and wider team directorate to support a range of department initiatives
- Working together with other administrators within the ICB to provide an effective network of communication
- Providing guidance and advice on relevant policies and procedures
- Participate in Research and Development activities as directed
- To carry out other appropriate delegated duties as required.

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