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Executive Assistant

2 months ago

London, United Kingdom Family Office Full time

English and Russian Speaking Personal Assistant/Executive Assistant (PA/EA)


London, United Kingdom


HNW Family Office


Full-Time


Competitive, dependent on experience


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Job Description:


We are seeking a highly organized, proactive, and discreet Russian-speaking Personal Assistant/Executive Assistant (PA/EA) to support a high-net-worth (HNW) family based in London. The successful candidate will play a critical role in ensuring the smooth running of both personal and business affairs, providing comprehensive administrative support in a fast-paced, dynamic environment.


Key Responsibilities:


Diary Management: Organize and manage complex calendars, scheduling meetings, appointments, and events across multiple time zones.

Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, visas, and detailed itineraries.

Communication: Act as the primary point of contact, managing correspondence in both Russian and English, including emails, phone calls, and written communication. Handle confidential information with utmost discretion.

Personal Support: Assist with personal tasks such as managing household staff, organising personal appointments, shopping, and event planning.

Document Management: Prepare, proofread, and translate documents, presentations, and reports as required. Maintain accurate and organized filing systems, both electronic and paper-based.

Liaison Role: Serve as a key liaison between the family office, external service providers, and other stakeholders. Ensure all interactions are handled efficiently and professionally.

Project Management: Support the planning and execution of special projects, including property management, events, and philanthropic activities.

Financial Administration: Assist with expense tracking, budget management, and invoice processing, ensuring all financial records are accurate and up-to-date.


Key Requirements:


Language Skills: Fluency in both Russian and English, with excellent verbal and written communication skills in both languages.

Experience: A minimum of 5 years of experience in a PA/EA role, ideally within a family office, private household, or a corporate setting dealing with HNW individuals.

Discretion and Confidentiality: Must possess a high level of integrity and discretion in handling sensitive and confidential matters.

Organizational Skills: Exceptional organizational and multitasking abilities, with a strong attention to detail.

Interpersonal Skills: Strong interpersonal skills, with the ability to build relationships and communicate effectively with diverse stakeholders.

Flexibility: Willingness to work outside of standard office hours and travel occasionally as required.

Tech Savvy: Proficiency in MS Office Suite, Asana, Superhuman including Word, Excel, PowerPoint, and Outlook, along with familiarity with other office management tools.


Desirable Qualifications:


- Experience working in an international environment.

- Knowledge of the luxury market, property management, or the finance sector.

- A degree in business administration, languages, or a related field.


Application Process:


If you are a dedicated professional with a passion for providing exceptional support in a prestigious environment, please submit your CV and a cover letter outlining your relevant experience.


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This role offers the opportunity to work in a prestigious and dynamic environment, supporting a prominent HNW family. If you are a proactive and highly organized individual with a strong work ethic, we encourage you to apply.