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Office Administrator

4 months ago

Reading, United Kingdom Roc Search Full time

Roc Search is looking to onboard an Office Administrator for our Central Reading HQ.


The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Position Overview:

· To provide Sales Support duties to enable the successful delivery of recruitment services to Clients & Candidates

· To create a positive work environment through effective Office & Facilities Management

· To provide Sales Support and administration services to the business

Responsibilities:

Sales Support Duties:

· Work in partnership with the Sales Support Team Lead to provide efficient after placement support.

  • Creation & issuing of Candidate & Client Contracts
  • Onboarding Candidates - capturing of all documentation required for assignments
  • Queries Management - dealing with queries & issues raised via customers, (candidates & clients) and internal stakeholders

HR Administration Duties

  • Maintenance of PeopleHR system to effectively manage the administration for new starters absence, holiday, sickness, leavers etc
  • Support with the administration and preparation of paperwork required to generate offer letters and contracts for Sales Employee
  • Support with the generation of HR reports as required in relation to absence, holiday, churn, retention etc

Office Management

  • Ensure the Reading office is kept and maintained to a high standard
  • Liaise with the cleaning company & suppliers to ensure the office is maintained to the required standards on an ongoing basis
  • Ensure all break out areas including the kitchen are kept clean & tidy on a day to day basis
  • Work in partnership with the Sales Support Team Lead to ensure Company incentives, events etc are visible via promotion/marketing material within the office
  • Organise company events within offices or externally as required e.g. Annual Sales meeting, lunch club etc
  • Photocopier management including the replenishment of paper & toner as required
  • Ordering of all office supplies including stationery, groceries etc
  • Meeting room management including ensuring all equipment is in good repair & the meeting rooms are kept clean & tidy
  • Greet visitors, front of house as required
  • Liaise with external suppliers to arrange for necessary repairs required within the office, to equipment etc

General Administration

  • Incoming post management
  • Record management & archiving
  • Supporting other departments with administrative tasks as required e.g. New Starter Packs, Marketing content etc

Skills

  • 1+ year experience in Admin role
  • Concise verbal and written communication skills
  • Proactive and positive attitude
  • Excellent organizational skills with experience of managing multiple tasks
  • Excellent computer and numeracy skills
  • Take ownership and follow’s up on matters, making well-considered and timely decisions

Perks we offer

  • Birthday off
  • Charity Day
  • Company events
  • Michelin star lunch clubs at 5 star Restaurants
  • Drinks Fridge
  • Loving where you work and who you work with