HR Compliance Assistant
2 weeks ago
13 Month FTC
Birmingham
Role Overview
Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Our people are our success, and we work as one team.
We are recruiting HR Compliance Assistant to provide a professional and quality compliance support service to the HR team, internal clients and third party members.
Our standard working hours are 9.30am-5.30pm, however, we are happy to consider flexible working requests.
Candidate Overview
We are looking for candidates who ideally hold the following skills and experience:
- 2 years administration experience preferably within an HR or a professional services background.
- Provide support and guidance for the HR Shared Services team regarding day to day right to work queries.
- Responsible for initiating background and right to work checks using the firm's 3rd party provider platform
- Carry out right to work checks on new starters
- Run daily reports relating to pending workers and new starters to ensure right to work and background checks have been completed in a timely manner
- Initiate and maintain access to banking platforms for existing colleagues
- Carry out monthly audits to ensure workers are eligible to work in the UK and HRSS have accurately recorded on the HR system.
- Monitor visa expiry dates and flag to Group HR.
- Develop and maintain good relationships with all key internal contacts and external third parties.
- Maintain to-do/action list and follow up with Compliance Officer to ensure actions are completed in a timely manner.
- Ensure that the implications of the Data Protection Act and the Firm's Information Security Policy are considered at all times.
- Act as a process champion for all compliance activities.
- Report late leavers on the Information Security Forum. Investigate where necessary.
- Assist with providing responses to bids, surveys and questionnaires that require HR input.
- Provide administrative support for all Data Subject Access Requests.
- Audit/spot check electronic filing system.
- Support Compliance Officer with any miscellaneous administrative tasks.
- Attend regular events, training and liaise with market contacts to remain up to date with all current affairs regarding Immigration, Data Protection and Information Security.
What happens next?
Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our strength lies in our differences.
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
#LI-BOSO
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