Office Admin Assistant Part-time

6 days ago

Par, United Kingdom Sapio Sciences Full time

Sapio Sciences is on a mission to accelerate scientific drug discovery and highthroughput clinical and diagnostics for our clients and partners. The Sapio team consists of expert and highly collaborative scientists software developers and professionals passionate about providing a bestinclass lab informatics platform and industryspecific solutions.

Sapio is one of the few software providers to offer a truly unified and highly configurable lab informatics platform and a broad suite of purposebuilt solutions. The Sapio platform makes it easy for scientists laboratory and bio/informatics professionals to streamline and manage their endtoend laboratory operations from instrument data integration to workflow and experiment setup to sample and materials management data management and scientific data analysis and reporting.

Sapios products are created from one platform the Sapio Platform a configurable no/lowcode scienceaware laboratory informatics platform powered with builtin scientific and AI tools. Sapios three core products are Sapio LIMS (Laboratory Information Management System Sapio ELN (Electronic Laboratory Notebook) Sapio Jarvis (Scientific Data Cloud) and Sapio ELaiN (Electronic Laboratory Artificially Intelligence Notebook).

Sapios business is optimally positioned in a highgrowth market where regulators and customers are emphasizing data quality data access compliance and taking advantage of the latest advancements in AI making it easier for scientists lab and informatics professionals to accelerate novel science.

Position Summary:

We are seeking a dedicated and organized Office Admin Assistant to join our team in York PA. This role requires 2025 hours per week spread across 5 days with the flexibility to accommodate the right candidate. A minimum of 3 days in the office is mandatory.

As an Office Admin Assistant you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include handling inoffice tasks managing mail overseeing the shipping and receiving of packages coordinating marketing activities and providing support in interview scheduling and coordination alongside our head of recruitment. Additionally you will assist in maintaining the office by shopping for building necessities snacks and foods managing vendor relationships and ensuring that the building is accessible to those without entry access.

You will be reporting directly to our Office and HR Manager and will be an essential part of our administrative team.

We are looking for someone who is local to York PA and can reliably commute to our office. If you are detailoriented proactive and have a knack for keeping things running smoothly we encourage you to apply for this exciting opportunity.

Join us and be a key player in our team contributing to a productive and positive office environment.

Responsibilities:

  • Perform general office tasks including responding to emails/SLACK messages and organizing mail.
  • Replenish office supplies and maintain inventory levels for 2 offices within 0.50 miles of each other.
  • Coordinate shipments and deliveries ensuring timely arrival and distribution for marketing shows new hires and customer events.
  • Manage customer rental spaces in parking lot monthly invoicing and bank deposits
  • Schedule and meet with vendors to procure office supplies and services.
  • Provide logistical support to hiring team organizing interviews and assisting with office inductions for new staff

Location: York PA

Hours: Flexible parttime at least 3 days per week in office minimum 4 hours per day

Requirements:

  • Must be local to York PA.
  • Proven experience in office administration or related roles.
  • Proficiency with office software (e.g. Microsoft Office Suite).
  • Excellent communication and organizational skills.
  • Ability to multitask and prioritize tasks effectively.
  • Flexible schedule with availability at least 3 days per week.

Benefits:

  • Paid holidays as per schedule.

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