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Legal Administrative Support

5 months ago

Par, United Kingdom V R Della Infotech Inc Full time

Location:

300 Park Ave New York NY

BillRate:

BR

Parttime

Flexible between 24 32hrs

Duration:

9 months

Responsibilities:

Scheduling meetings for Office of the General Counsel (OGC) membersand other Global Legal Organization (GLO) team members who havelarger meetings

Assist with arranging any largeGLO/Division meetings

Would interact by phoneand online meetings with team members outside of the US

Prepare monitor and follow up on expense reports for OGCmembers

Travel support:

Liaise with destination admins/GLO members regarding thetravel

Prepare monitor and follow up onrequisite visas and other travel requirements (eg vaccines) Bookaccommodation and ensure transportation has been arranged

Ensure calendars are up to date

Create and format presentations in Google Slides

Provide support on editing presentations in Google Slidesand fixing problems with documents in Google Docs and MicrosoftWord

Monitor physical mail for GLO team membersand deliver from mailroom to team member offices

Help with preparation for running of and followups fromthe GLO Quarterly Webcast

Manage annual holidayparty Colgate Cares events etc.

Registervisitors with lobby/security arrange for security badges

Book meeting rooms and visitor offices

Provide coverage when Chief Legal Offices (CLO) admin isabsent

Manage access to Onit system viaOkta

Troubleshoot minor Onit issues assist withstandard/routine updates.

Manage creation ofnew Google Groups and maintenance of existing ones

Assist with onboarding of new GLO employees computersetup. Potential Google training

Maintain GLOTools Google Slide Deck

Assist withdocumentation of new Onit tools

Create andmanage Looker Studio dashboards

Required Competencies:

High level of expertise with Google Suite of toolsparticularly Google Slides Docs and Sheets as well as MicrosoftWord Excel and PowerPoint.

Knowledge of LookerStudio a plus.

Collaborative friendly energeticwill need to work well with executive Admins

Creative problemsolver