PA with International exposure supporting VP's and Head of HR in Energy company, West End

4 weeks ago


London, United Kingdom Angela Mortimer Plc - International Division Full time

A hugely exciting opportunity to join an International Energy company in the West End supporting 2 VPs and the Head of HR.

Seeking a PA with International exposure either who has worked overseas or for an international company is preferred.

Key Duties:

  1. Providing full secretarial support to 2 VPs, 1 GM, and the Head of HR.
  2. Extensive diary and inbox management of VPs.
  3. Monthly Budget Reconciliation via SAP/Excel.
  4. Processing invoices on SAP system and ensuring reconciliation with budget plan/actual.
  5. Completing monthly expense team expenses.
  6. Assisting with presentations and documents with PowerPoint, Excel, and Word when required.
  7. Dealing with all correspondence in a professional manner.
  8. Taking phone calls and messages.
  9. Maintenance of all team leave and sickness.
  10. Creating and maintaining filing systems, organizing meetings and booking of meeting rooms – external and internal venues.
  11. Setting up conference calls and web conferences.
  12. Sending items via courier.
  13. Ordering of stationery; manage IT stock for the team (laptops, phones, headsets).
  14. Manage admin of recruitment and onboarding (with HR).
  15. Maintain Org Chart of the team.
  16. Meet and greet of visitors for VP.
  17. Organizing internal team events.

The company offers excellent benefits including a bonus, hybrid working options, as well as health insurance and a lunch allowance.

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