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London, United Kingdom Artemide Recruitment Full time

A busy CEO is looking for a new Junior PA. The candidate will be assisting the CEO  whilst also supporting the wider team and Group. This is an integral role, one that is at the centre of the team and is responsible for coordinating and bringing the team together. The successful candidate will have excellent interpersonal skills, the ability to work well under pressure, be highly articulate, organised and willing to take initiative. The candidate will have at least three – five years’ experience working in a team and must have an excellent understanding of Microsoft Word, PowerPoint and Excel.

Assisting the CEO is always to be prioritised and managed accordingly with the wider assistance to the team.

Full diary management for the CEO

Management of CEO’s task list

Arranging, coordinating and booking the CEO’s and team’s travel as well as travel itineraries if needed

Dealing with tasks when CEO’s travelling

Preparing and drafting letters / emails

Coordinating letters of Intent / Non-Disclosure Agreements for UK and Europe

Providing regular updates on any outstanding matters to CEO

Preparing agendas and obtaining all relevant papers for monthly board meetings

Taking minutes and transcribing/circulating for board meetings as well as internal project meetings and team meetings

Preparing PowerPoint Presentations

  • Dealing with all print materials
  • Compiling expenses claims
  • Organising team and external events (not sure if worth noting that there is abroad events that need to be organised such as MIPM and Expo where you will be expected to attend)
  • General office management, including ensuring office stationary is stocked
  • Booking couriers
  • Keeping CEO’s and the team’s contacts up to date

General administration and filing