Personal Assistant to CEO

7 months ago

London, United Kingdom Vilgain Aktin Full time

Hi, I'm Linda, a Recruiter at Vilgain **-** **an active lifestyle lovebrand** in the eyes of thousands of people, including us Vilgainers.

At Vilgain, we are like a big sports team chasing victory, which consists in fulfilling our vision - removing BS and myths about a healthy lifestyle from around the world. The path to this victory is just as important to us - **our mission is to teach people to live a healthy lifestyle and develop products that enable them to do so**. We welcome the challenges that await us along the way with open arms

We have just opened a new position of **Personal (or virtual) Assistant to our CEO, **Michal. Do you dare to jump on such a challenge?

If you're a student looking for a part-time job and seeking further career growth, you could be a great match too

**What will be your main responsibilities**:

- Schedule and Calendar Management - organize meetings, appointments, and calls to optimize the CEO’s schedule for productivity, including setting reminders for important tasks
- Task Prioritization and Management - help prioritize tasks based on urgency and importance, track project progress, and remind the CEO of pending tasks
- Travel Arrangements - plan and book travel arrangements, making business trips smoother for the CEO
- Basic Financial Management Support - assist with invoice management, expense tracking, and basic bookkeeping
- Social Media and Online Presence Management - manage social media accounts and online profiles to maintain a positive online presence for the CEO, ensure replies to messages and comments on all social media platforms
- Personal Tasks - handle personal errands and tasks to free up the CEO’s time for critical business activities
- Coordination of the agenda regarding rented premises
- Various administrative and ad-hoc tasks that will need to be resolved quickly

**Requirements**:
**To thrive in this role, you’ll need to have**:

- excellent organizational skills - you are capable of managing your time and priorities effectively, and multitasking is your biggest superskill
- a lots of drive and energy to give away, because that is what our CEO Michal needs and values most in people
- strong communicative skills - you are not afraid to pick up the phone and communicate clearly what you need without any hesitation
- you are able to adapt to emerging changes and quickly find effective solutions
- previous experience in a similar role will be an advantage for you, but it’s not necessary, the main thing for us will be your enthusiasm for new challenges

Do you feel that this role is your calling? Send us your CV and a few sentences about yourself and I'll get back to you as soon as possible

You can check Michal's Instagram to see who stands behind Vilgain and your future partner in crime

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