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Office Manager

3 months ago

Central London, United Kingdom Aldrich & Company Limited Full time

Office Manager / EA, Corporate Finance, Mayfair

£60,000 + excellent bonus and benefits

Ref: 927285

Are you an Office Manager with broad experience in a busy professional services environment? Are you looking for a hands-on role, where no 2 days will be the same? 

Do you have experience managing projects, facilities and suppliers as well as providing EA support at executive level ?

Are you IT-confident and would you be happy coordinating and organising client hospitality and events?

Do you thrive in an office full of bright, enquiring minds, where your input will be respected and rewarded?

A dynamic corporate finance firm is looking for an outstanding individual to bring a proactive approach to running the office.   

This role is 4 days in office, 1 WFH

What you’ll be doing day-to-day:

  • Providing support to the Chief Executive and the small Corporate Finance Executive team
  • Supporting communication between clients, executives and the corporate finance team
  • Diary and travel management across multiple time zones
  • Acting as ambassador for the firm at all time
  • Greeting clients attending the office for meetings
  • Office management including arranging supplier visits, ordering all office supplies, liaison with contract cleaners and tenants, providing meter readings and identifying any building maintenance issues requiring attention
  • Organising client hospitality at events, including coordination of guest lists
  • Preparing reports, letters, PowerPoint presentations
  • Printing and binding presentation materials for meetings as required
  • Maintaining and keeping updated all contacts data
  • Data collation in Excel to assist on research projects as required
  • Updating administrative policies and procedures, ensuring compliance with legal requirements
  • Preparation of expenses claims
  • Maintaining records of invoices issued and received/general liaison with Finance Director

The skills you need to bring:

  • Broad experience as an Office Manager, ideally from professional services
  • Ability to work under pressure in a high-achieving environment
  • High EQ and IQ
  • Very strong relationship building skills
  • Commitment to confidentiality and discretion
  • Desire to be actively involved in all aspects of a business
  • Confident decision maker, happy to bring new ideas to the table