Diary Manager

3 weeks ago

London, United Kingdom Cabinet Office Full time

Job summary

The Private Office of the Cabinet Office Ministers is an exciting and fast-paced team that works to support the delivery of significant portfolio responsibilities. The diary manager will help to manage the busy day-to-day activities of the Minister to ensure the smooth and efficient functioning of the office. This role represents a fantastic opportunity to gain exposure to the heart of Government, the role of the Cabinet Office and its strategic priorities.

Having a role in a Ministerial office is varied, challenging and enjoyable. You will work in a fast-paced, high profile environment and provide vital support both to the team and the Minister, acting as the interface between them, the Cabinet Office, and the rest of government.

You will be the main contact point for all aspects of the Minister�s diary. You will use your unique position to support your Minister in attending a wide range of engagements, ensuring their priorities are maintained, and that the Department�s priorities are also considered.

Civil Service policy is for office attendance to be a minimum of 60% however this role necessitates working from the office the majority of the time and may require working additional hours.�

Job description

Diary Management - Planning, managing and coordinating your Minister's diary. Preparing daily diary schedules, resolving any scheduling clashes, negotiating and allocating time to the Minister's short term and long term priorities.

Inbox Management - Responsible for managing a busy inbox. Actively monitoring and managing inboxes to ensure any urgent and important emails are identified and flagged to the Minister, and these emails are resolved.

Preparing documentation - Coordinating and collating briefings, meeting papers and to prepare a daily meeting pack in advance of all meetings.

Building relationships - Building, developing and maintaining relationships with Private Offices within the Cabinet Office, and across the Civil Service. This may include colleagues in your immediate team and Directorate, other Ministerial Private Offices, Officials� Private Offices, key internal and external stakeholders, and other stakeholders as needed.

Meeting and travel preparations - As necessary, coordinating and managing the logistics, travel, accommodation and hospitality arrangements for any trips or travel. Furthermore, making sure practical arrangements are in place for meetings, including booking rooms, booking visitors in, and providing technical support in managing dial-in on communication platforms etc

Person specification

Excellent multi-tasking ability and coordination skills.Excellent attention to detail.Excellent written and oral communication skills.Strong stakeholder management skills � an ability to engage with a wide range of individuals from across the organisation.Competent working knowledge of Excel, Word, Gmail, Teams.Proactive approach to work responsibilities.Protective of sensitive personal information.A team player, who is adaptable and willing to work in a dynamic environment.Excellent interpersonal skills, with an ability to build good working relationships with wider Cabinet Office colleagues.

Behaviours

We'll assess you against these behaviours during the selection process:

Managing a Quality ServiceDelivering at PaceWorking Together

Benefits

Alongside your salary of �32,000, Cabinet Office contributes �8,640 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your role.An environment with flexible working options.A culture encouraging inclusion and diversity.A which provides an attractive pension, benefits for dependants and average employer contributions of 27%.A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

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