Office Administrator with Diary Management

5 months ago


London, United Kingdom Bryan & Co Associates Full time

Office Administrator/Manager with Diary Management

Location: Central London (West End)

Type: Permanent

**Salary**: £35,000

We have partnered with a boutique Sports Management agency who are based in the West End in London and are currently embarking on one of their busiest periods in the football season. As a result, and in accordance with company growth plans, my client is seeking a seasoned and enthusiastic Office Professional to provide all round support to the Group CEO and other senior members of the team.

The Role:
This role will be based in the office, working Monday - Friday 9-5pm. Unfortunately, this role does not involve remote working and is 100% office based.

Essential

**Responsibilities**:

- Meticulously and professionally organise multiple calendars successively, arranging daily meetings and appointments, as well as manage commitments across various business areas, ensuring optimal attendance by key stakeholders
- Facilitate smooth orchestration of internal and external meetings, embodying professionalism at all times to both external partners and internal employees
- Taking detailed minutes during meetings to capture crucial discussions and actionable information
- Preparing presentations as required and demonstrating precision in organising high-stakes meetings, crafting and circulating invites to co-ordinating pertinent documents.
- Executing travel arrangements seamlessly, preparing detailed itineraries for the Group Director, senior executives and the wider business
- Organising off-site senior meetings and away days with a professional touch, collaborating effectively with facilities for optimal office management support
- Demonstrating financial acumen by handling the collation and processing of invoices, expenses and bank statements.

Skills & Experience Required
- Possess a solutions-oriented mindset
- Previous Office Management and administration experience at Executive level in a fast-moving environment
- Excellent organisation and problem-solving skills
- Proficient use of Microsoft Outlook, Teams, Word, Excel and Keynote is essential
- Outstanding level of verbal and written communication
- Results-oriented & passionate about helping businesses grow

What's on offer:

- We will support your training, learning and development as you grow with us
- Opportunities to gain valuable first-hand experience through working directly with executive members
- Company laptop and IT equipment
- 25 Days holiday - earn more days for every additional year of service
- First dibs on exclusive industry leading events and shows

**Salary**: From £35,000.00 per year

**Benefits**:

- Employee discount
- Life insurance
- Referral programme

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- London (required)

Ability to Relocate:

- London: Relocate before starting work (required)

Work Location: In person


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