Shipping Assistant/ Administrator

4 weeks ago

Slough, United Kingdom First Choice Staff Full time

We are working with a medium sized Freight Forwarder, who are looking for an Shipping Assistant/Administrator

Our client is looking for 6 months + in freight forwarding, with a basic understanding of the business, training will be given. Good accuracy, attitude and an interest in Logistics.

Key Duties and Responsibilities

· Supporting the coordination and operations teams with a range of administration tasks· Answering all incoming calls promptly and courteously, directing to the relevant person and/or taking messages · Keeping accurate and up to date records on our Freight Management System· Daily filing and periodic archiving· Learning and assisting in all aspects of shipping fine art and antiques, arranging collections and deliveries from one destination to another, both domestic and international· Learning and assisting in shipping via air freight, sea freight and road freight· Raising files and preparing and processing all import and export documentation and the booking of the chosen method of transportation· Efficiently handling all types of paperwork (which may include bills of lading, labelling, timesheets and detailed condition reports with photos)· Communication with our clients, guiding them through the process of art shipping of their artefacts from different locations (art professionals, collectors and transport companies etc)· Providing certificates of shipment to clients · Liaising with the warehouse on incoming/outgoing activities· Invoicing: ensuring invoices are raised accurately and on time, as the job file requires· Manage a number of jobs simultaneously including the timely booking of internal and external services e.g. transport, case making, freight etc.

The ideal candidate will possess the following:

*6 months + Freight Forwarding experience· Attention to detail, literate and numerate· Good computing skills, ability to use Word and Excel· Excellent written and verbal communication skills· enthusiasm and self-motivation· A keenness to learn and progress as the company grows· Proactive attitude and willingness to take on responsibility· Personable, friendly, helpful and positive· The ability to be a team player and take ownership of assigned tasks

Car Driver preferred due to location. Monday to Friday 9am-5.30pmSalary depends on experience

* If you do not hear from us within 7 days , your application has been unsuccessful

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