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Facilities Coordinator

1 month ago

Wooburn Green, United Kingdom LMA Recruitment Full time

Location- Bourne-End

Salary- Negotiable

On-site working


Summary:

The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.


Job Responsibilities:

  • Providing support for, monitoring the performance of, and coordinating a small team of multi-skilled operatives.
  • Developing a close working relationship with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.
  • Assisting in the management of all contractors on site to ensure they perform to the required standards.
  • Assisting in the procurement of vendors and services as required.
  • Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
  • Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
  • Assisting with the monthly accrual reports and helping monitor the finance trackers. Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
  • Assisting in the implementation of the property risk management program and industry best practice operations.
  • Maintaining premises in neat and good working condition at all times.
  • Supporting the implementation and monitoring of disaster recovery and business continuity plans.
  • Following established escalation procedures and incident reporting procedures.
  • Providing support for regular management reports and projects as required.
  • Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.


Skills:

  • Ability to work both independently and as part of a team.
  • Self-motivated with a confident and energetic attitude.
  • Excellent verbal and written communication skills.
  • Ability to work well under pressure and be flexible.

Education/Experience:

  • Bachelors degree in a related field.
  • Strong understanding of Microsoft Word, Excel, and Outlook. Clean driving record required.