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Facilities Co-ordinator

2 months ago

London, United Kingdom Morgan Hunt Recruitment Full time

We have a current opportunity for a Facilities Co-ordinator on a permanent basis. The position will be based in London. For further information about this position please apply.

Facilities Maintenance:

  • Assist in the maintenance and upkeep of the premises, including office spaces, conference rooms, kitchens, and common areas.
  • Coordinate and oversee repairs, maintenance, and service contracts for building systems and equipment (e.g., HVAC, plumbing, electrical, security, and fire safety).
  • Management and tracking of all Assets and the associated timescales, through database provision and planners.

Space Management:

  • Assist in space planning and allocation, ensuring that the office layout meets the needs of the firm and adheres to health and safety regulations.
  • Oversee office moves, reconfigurations, and desk assignments, as and when necessary.
  • Set up and manage physical requirements for Ground Floor flexible internal meeting area, auditorium, fee earner space and servery.

Health and Safety Compliance:

  • Monitor and enforce health and safety standards in accordance with UK regulations.
  • Conduct regular safety inspections, identify potential hazards, and implement corrective actions.
  • Provide advice and support for DSE.
  • Manage bespoke H&S spreadsheets and documentation.
  • Perform inductions to new starters.

Budget and Contract Management:

  • Liaise with external vendors and contractors to ensure the timely completion of services, repairs, and maintenance work.
  • Manage internal relationships and contracts.
  • First point of contact for all landlord requirements.
  • Populate departmental spend databases.

Budget Management:

  • Assist in developing and managing the QH Support facilities budget.
  • Keep track of expenses, ensure cost-effectiveness, and report on budget variances.

Environmental Sustainability:

  • Implement and promote sustainable practices and initiatives within the office to reduce the firm's environmental footprint.

Emergency Response:

  • Develop and maintain emergency response plans, conduct regular drills, and ensure the availability of first-aid and emergency equipment.

Team Collaboration:

  • Collaborate with the Facilities Manager, administrative staff, hard and soft service contractors and other departments to address facility-related concerns.
  • Provide backup support during the Facilities Manager's absence.
Skills and Experience
  • Experience of supporting fee earner and legal requirements.
  • Experience setting up large scale meetings and the associated communications and support.
  • 5 years working in a professional services firm, listed buildings experience would be advantageous.
  • Excellent organisational skills with the ability to prioritise work.
  • Exceptional customer service skills.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.