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Admin Assistant

2 months ago

Chester, United Kingdom The Recruitment Co Full time
Job Description: Temporary Administrative Assistant MUST DRIVEType: TemporaryDuration: 2 weeksLocation: ChesterHours: £11.44 p/hPosition Overview:

We are seeking a proactive and detail-oriented Temporary Administrative Assistant. This role will be responsible for managing the reception area, handling company correspondence, organising meetings, supervising administrative staff, performing data entry, managing office supplies, and processing orders. The successful candidate will ensure efficient office operations and support our administrative functions during this temporary assignment.

Key Responsibilities:

  • Serve as the first point of contact for suppliers and customers, responding efficiently to a range of external and internal customer inquiries, ensuring the information provided is clearly understood, and escalating issues where appropriate.
  • Handle customer phone calls, log technical calls, ensure callbacks, and keep customers informed of any delays or find alternative solutions for technical help.
  • Maintain updated spreadsheets and schedules for colleagues to access information easily.
  • Book travel and hotels.
  • Create and process new Purchase and Sales Orders, placing orders for multiple items with various companies.
  • Process spare parts orders for dispatch from the Chester office, ensuring all relevant paperwork is included.
  • Post supplier invoices on the accounting system for payment.
  • Invoice customers, with the option to delay this task if not comfortable until I return.
  • Monitor and respond to emails promptly, prioritising work-related emails to avoid customer complaints.
  • Manage calls from engineers on site with broken lifts, which can be unpredictable and sometimes overwhelming.

Qualifications:

  • Proven experience as an Administrative Assistant or in a similar role.
  • Excellent organisational and multitasking skills.
  • Strong verbal and written communication abilities.
  • Proficiency in MS Office and office management software.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • High level of professionalism and integrity.