Senior EDI Grant Administrator

The University

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting - Durham is a university like no other.

Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.

We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.

Find out more about the benefits of working at the University and what it is like to live and work in the Durham area on our Why Join Us? - Durham University

The Role and the Department
The role is to assist the project manager for EPSRC-funded network for EDI in the Energy Research Community, 'EDI+'. The vision for the EDI+ network is to acknowledge and address key challenges and equip a cohort of researchers and their organizations to make lasting changes toward a diverse, equitable, inclusive and accessible research community. This will have impact beyond the academy and set a precedent, offering the means to tailor EDI action among the divers organizations participating in energy research. The network takes to the form of a fellowship programme, which will recruit EDI champions from diverse energy research institutions; train them in EDI issues, research methods for analysing organisational context, how to make organisational changes, and how to implement and evaluate plans of action, and support them to publish their results. All fellows will have the support of a named senior executive of their organization and the option to participate in cross-institutional reciprocal mentoring to embed learning and change in the institutional context. The 'fellows' will form a mutually supportive network that should endure beyond the life of the funding scheme. EPSRC funded fellows will be complemented by industry- and government- funded fellows to expand the network beyond the funded call, and with the establishment of an alumni network, will offer the potential for the network to endure beyond the funding period.

Selected training events will be open to the wider energy research community, who will also have access to a toolkit on EDI actions in context and all other network publications. Additional impact will include workshops and presentations to coincide with existing conference and research events, to maximise the reach of the network. Findings Will be Shared and promoted through a 'network of networks' approach across the energy community nationally and internationally.

The Grant Administrator will work closely with the project manager in supporting the coordination of multiple work strands across the project to meet funding objectives. The administrator will prepare and distribute written materials to support work strands, such as registration documentation, evaluation forms and publicity materials in written and electronic format. The ability to manipulate data and produce high quality reports and dashboards to monitor and report on progress is essential. As well as a demonstrable ability to organize online filing system so that other users can easily find and access relevant documents.

The post holder will be highly organised, excellent communicator and an interest in and knowledge about equity, diversity and inclusivity is essential.

The post will sit within the department of Anthropology at Durham and will be associated with the Durham Energy Institute. The post holder will work across departments and faculties for the benefit of the project.

Working at Durham

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits:

• 27 Days annual leave per year in addition to 8 public holidays and 4 customary days per year - a total of 39 days per year. The University closes between Christmas and New Year .
• No matter how you travel to work, we have you covered. We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
• Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
• On site nursery is available plus access to holiday camps for children aged 5-16.
• Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector (and likely above and beyond many employers).
• There is a genuine commitment to developing our colleagues professionally and personally. There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities.
• The opportunity to take part in staff volunteering activities to make a difference in the local community
• Discounts are available via our benefits portal including; money off at supermarkets, high street retailers, IT products such as Apple, the cinema and days out at various attractions.
• We offer generous pension schemes.

Discover more about our total rewards and benefits package here.

Durham University is committed to equality, diversity and inclusion

Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work. As a University equality, diversity, and inclusion (EDI) are a key part of the University's Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive. It's important to us that all of our colleagues are aligned to both our values and commitment to EDI.

We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, reasonable adjustments will be made to support people within their role.
What you need to demonstrate when you apply/Person Specification

When you apply it is important that you let us know what skills/experience you have from a similar role and/or what skills/experience you have which would make you right for this role. Further information about the role and responsibilities is at the end of this job description. Where a criteria has an asterisk* next to it, it may be given additional weighting when your application is considered.

Your application should cover the following criteria:

Essential Criteria

Qualifications/Experience
1. Five GCSE's at least Grade C or level four (or equivalent) including English Language and Mathematics or a Post-16 qualification or equivalent experience.
2. Experience and expertise in the development and delivery of college services.
3. Experience of providing advice and guidance to a range of customers and colleagues.
4. Experience of implementing policies and procedures.

Skills/Abilities/Knowledge
5. Excellent spoken and written communication skills including the ability to develop effective working relationships, both internally and externally.
6. Strong digital competence across a range digital devices and apps including digital communication tools, Microsoft 365 applications, business systems.
7. Committed to continuing professional development.
8. Ability to plan and organise events and activities involving the service.
9. Ability to solve problems as part of a team and decide on and plan appropriate solutions.
10. Ability to participate in networks to share and discuss good practice and exchange information.
11. Ability to contribute to operational planning activities.
12. Experience of working on the front line with service delivery, and the ability to work under pressure and meet tight deadlines without compromising quality.
13. Experience representing institution at events
14. Experience making financial projections and holding accountable to budget

Desirable Criteria
13. Awareness of EDI guidance and training practices
14. Experience working independently to complete a project from start to finish with excellent attention to detail to exact specs.

How to apply

To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. Where there are desirable criteria we would also urge you to provide any relevant evidence. Please don't forget to check if there is any weighted criteria (see above).

While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview.

Submitting your application

We prefer to receive applications online. We will update you about your application at various points during the process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails.

What you are required to submit:
• A CV
• A covering letter or statement which shows examples of how you meet all of the criteria within the Person Specification

Contact details

If you would like to have a chat or ask any questions about the role, Molly Westby would be happy to speak to you. Molly.j.westby@durham.ac.uk

Typical Role Requirements

Service Delivery
• Show a commitment to equality, diversity and inclusion and the University's values.
• Ensure that the University's procedures and values are always reflected in all aspects of the service and adapt ways of working where this is not evident.
• Provide specialist advice and make decisions to resolve problems relating to the services you are responsible
• Use your experience and problem-solving skills to investigate and resolve issues relevant to your role and make recommendations based on your findings.
• Compile and organise displays of cultural, creative and conceptual artefacts.
• Manage, maintain and monitor designated equipment, facilities, and systems to ensure safety, security and compliance.
• Provide the best possible service to fellows, network members and management team by reviewing and make suggestions to improve the service.
• Collect and record data and information accurately.
• Organise and analyse data and information to ensure it is accurate and provide reports to senior colleagues on patterns and trends.
• Ensure that public areas are safe and secure and respond to and report any incidents.
• Support the welfare of our students and refer them to appropriate support services when necessary.

Planning and Organising
• Plan and organise own workload to deliver the role.
• Manage the delivery of frontline services in a variety of different outlets and buildings across the University.
• Plan, manage and deliver assigned projects, activities and events in accordance with agreed objectives.
• Supervise the work of staff and teams involved in delivering events, project work or core operational service.
• Seek feedback from to ensure that the service is updated to meet customer expectations.
• Manage budgets and expenditure including buying (and returning) goods and services.

Communication/Liaison
• Develop and improve services by taking part in meetings, working groups and committees.
• Liaise with other service areas to ensure the most diverse and accessible delivery and promotion of projects, events and initiatives.
• Create good working relationships, including internal and external networks which allow you to increase your knowledge and skills, while swapping information with peers.
• Act as a key point of contact between the University and internal and external stakeholders, including donors and employers.
• Build relationships with contractors and third-party suppliers to share good practice, exchange information and work together on joint initiatives.
• Deliver internal and external presentations and public relations events promoting the Durham University reputation and encouraging participation and income generation.

• Any other reasonable duties.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Privacy Notices - Durham University which provides information on the collation, storing and use of data.

When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.

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