Administrative Support

6 months ago


Durham, United Kingdom LSS (Staff Recruitment and Training Agency) Full time

**Purpose**

To provide a comprehensive, robust administrative support service to support the Public Health Team and Public Health CPPO/CO within the Commissioning Team

**Duties and responsibilities**
- To create electronic documents, reports, letters etc from copy and dictation;
- To highlight issues of a urgent nature to relevant senior members of the team;
- Set up and maintain electronic and manual filing systems allowing easy retrieval;
- Organise travel, accommodation and hospitality requirements;
- Establish and maintain a pass back system for staff supporting;
- Process payment of invoices and tracking of financial transactions using Oracle;
- To make arrangements for meetings and events including the booking of venues, arranging refreshments, sending invitations, organising agendas, and taking minutes;
- Undertake progress/chasing tasks arising from meetings;
- The preparation, production and presentation of documents and minutes from own notes and from a variety of sources of information;
- To assist in the management of the electronic diary for members of the Public Health Team and CPPO/CO;
- To produce and update spreadsheets and presentations, using Microsoft packages, including Excel and PowerPoint.
- To collate and record performance data as required;
- Data inputting and retrieval on the various systems used by the service;
- Provide a professional and courteous “first point of contact” for all services and service users contacting the team, including receptionist duties;
- Ensure all calls are handled efficiently and effectively;
- To oversee the receipt and forwarding of secure electronic correspondence to the appropriate personnel
- To report any buildings related issues to the Senior Admin Officer

**Mandatory Compliance Requirements**
- CV
- Eligibility to work in the UK.
- The last 2 years written references with all gaps verified.
- NVQ Level 3 in Business Admin.
- Enhanced DBS Check (Must include both Adult and Child Bar Check) Issued within the last 12 months.
- Admin experience.
- A team with over 20 years Administration Public Sector/Trades/Built Environment/Construction Recruitment experience
- Access to a wide selection of vacancies across the UK
- The choice of PAYE or Limited company schemes
- Weekly payroll service
- Excellent rates of pay

**Salary**: £10.50-£10.79 per hour

Work Location: In person



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