Deputy Departmental Records Officer
4 months ago
Job summary
Here at the Ministry of Housing, Communities & Local Government (MHCLG), .�
Whether it's through the homes we live in, the work of our local councils, or the communities we�re all part of, our work is at the top of the political agenda. We have ambitious and far-reaching outcomes to achieve this year and, if you�re thinking of joining us, there�s never been a more exciting time.�
We have over 3,500 staff who are based in 20 offices across the UK.�
MHCLG is seeking a Deputy Departmental Records Officer to work within its Knowledge and Information Management team (KIM), part of the Digital directorate. You will be responsible for managing the review and lifecycle management of information held by MHCLG to ensure compliance with the Public Records Act and section 46 of the Freedom of Information Act. To support this work, you will have line management of 2 review managers who have a team of 5 reviewers and 2 administrative support staff. You will play a pivotal role in a current project to design and implement records and lifecycle management within SharePoint. You will lead the design and implementation of both review and sensitivity review of digital records ahead of transfer to The National Archives. You will have KIM experience, excellent digital literacy and enjoy working both independently and with a range of people. You will be enthusiastic about the benefits of KIM and able to actively promote good practice. The vacancy has arisen as the current post holder is taking partial retirement. The successful candidate will work alongside the existing post holder until they take full retirement. This provides the rare opportunity for full handover and training. We are looking for a team member who will be based in the Hastings, East Sussex office. Hybrid working is currently possible, with an expectation of at least 60% of time spent in the office (this may change depending on civil service expectations).
We particularly welcome candidates from an ethnic minority background and other underrepresented groups to apply, as we work to continually improve our ability to represent the places and communities we support through our work.�
Job description
As a Deputy Departmental Records Officer, you'll have responsibility for:
Records Services
management of the Records Services team to ensure the delivery of high-quality Registry and Review servicespreparation and analysis of monthly statistics to track progress against legislative requirementsmanaging the process to ensure all potentially relevant public inquiry material is identified and placed on hold and that related queries and requests are processed quickly and effectivelyDigital Records � working with the Departmental Records Officer
design and implement lifecycle management and review within M365, followed by ongoing management once implementedinvestigate and implement strategies to manage the digital legacy in M365, including the import of legacy data from other systemsmanage the design and implementation of digital selection, sensitivity review and transfer to TNAPhysical Records
oversee review, lifecycle management and destruction processes to ensure targets are metoverall management of the preparation and transfer of records to TNA, including sensitivity reviews, the annual Information Management Return, Annual Security Reports, and applications for closures and retention instrumentslead multiple large-scale projects to address the lifecycle management, retention and long-term preservation or destruction of informationliaise with stakeholders and subject matter expertsserve as the Account Manager for the Offsite Storage Contract, responsible for daily operational account management and project workPerson specification
We will use the essential criteria below to evaluate you during the recruitment process. Make sure your CV and cover letter details how you meet the criteria.
As a Deputy Departmental Records Officer, you'll have:
knowledge and understanding of relevant legislation related to KIM, in particular the need to manage information throughout its lifecycle and apply agreed retention and disposal policiesstrong self-motivation and the ability to work independently with minimal supervisionstrong organisational skills, capable of managing a complex workload with competing demands and prioritising effectively whilst maintaining close attention to detail�good communication skills, able to deliver messages effectively to different audiencesstrong teamworking skills, able to work effectively across the KIM Team and to build relationships with key stakeholders from across the Department and external stakeholdersexperience of working in a knowledge and information management role or have a relevant knowledge and information management qualificationcompetent user of Excel and working within the M365 SharePoint environmentQualifications:
Benefits
Alongside your salary of �38,732, Ministry of Housing, Communities and Local Government contributes �11,220 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an employer contribution of-
Senior Records Management Specialist
1 month ago
Hastings, East Sussex, United Kingdom Ministry of Housing, Communities and Local Government Full timeMinistry of Housing, Communities and Local Government seeks a skilled Senior Records Management Specialist to join its Knowledge and Information Management team in Hastings, East Sussex.The ideal candidate will have experience in managing the lifecycle of information, applying retention and disposal policies, and designing records management systems. As a...
-
Sheriff's Office Deputy
1 week ago
Hastings, East Sussex, United Kingdom BARRY COUNTY SVC CO Full timeJob OverviewWe are seeking a highly motivated and dedicated individual to fill the role of Corrections Deputy at the Barry County Sheriff's Office. This is a great opportunity for someone who is looking to start a new career in law enforcement or is looking for a challenging role with a competitive salary.Responsibilities:Counting inmates under supervision...
-
Financial Records Clerk
1 month ago
Hastings, East Sussex, United Kingdom Sammons Recruitment Ltd Full timeJob Title: Financial Records ClerkWe are seeking a detail-oriented Financial Records Clerk to join our team at Sammons Recruitment Ltd. The ideal candidate will have proven bookkeeping experience, strong knowledge of accounting principles, and proficiency in Sage 50 Accounts and MS Office, particularly Excel.About the Role:The successful Financial Records...
-
Deputy Finance Business Partner
6 months ago
Hastings, United Kingdom East Sussex Healthcare NHS Trust Full timeAn exciting opportunity has arisen for a Deputy Finance Business Partner (band 6) in the Financial Management Team at East Sussex Healthcare NHS Trust. **The main duties and responsibilities of the role include**: - Working closely with budget holders in order to achieve and maintain financial control and financial balance within the clinical divisions,...
-
Deputy Finance Business Partner
6 months ago
Hastings, United Kingdom East Sussex Healthcare NHS Trust Full timeAn exciting opportunity has arisen for a Deputy Finance Business Partner (band 6) in the Financial Management Team at East Sussex Healthcare NHS Trust. The role will entail working within the Financial Management Team at East Sussex Healthcare NHS Trust. There will also be a requirement to work closely with members of other Finance functions such as...
-
Hastings, East Sussex, United Kingdom East Sussex College Full timeEast Sussex College: A People-Centric InstitutionWe are a values-driven Further Education College, committed to providing exceptional education and training opportunities to our students. Our diverse range of programs includes A Levels, T-levels, work-based learning, 14-19, HE, and adult courses.This is an exciting time to join us as we grow and develop even...
-
Adult Detention Facility Officer
1 month ago
Hastings, East Sussex, United Kingdom BARRY COUNTY SVC CO Full timeJob Opportunity in Law EnforcementWe are hiring a corrections deputy to join our team at BARRY COUNTY SVC CO. This is a full-time position that works in a 24-hour, adult detention facility.The ideal candidate will have excellent communication skills and be able to respond effectively to emergency situations.Compensation is $58 per hour, with opportunities...
-
Senior Business Administrator
6 months ago
Hastings, United Kingdom East Sussex County Council Full timeJob Introduction **Are you efficient, accurate and have an eye for detail?** Then you will be interested in joining our Looked After Children administration team. The position offers the opportunity for the successful applicants to work alongside social workers and professionals supporting our highly respected looked after children's service. This role is...
-
English and Mathematics Specialist
1 day ago
Hastings, East Sussex, United Kingdom East Sussex College Full timeAbout the RoleThis is an exciting opportunity to join East Sussex College as a Deputy Head of Curriculum – English & Maths. We are looking for a skilled professional who can lead the development of our maths and English curriculum, ensuring it meets the needs of our students and prepares them for success in their future careers.As a Deputy Head of...
-
Office Administrator/bookkeeper
7 months ago
Hastings, United Kingdom Hannington-Gilbert & Co Ltd Full timeResponsibilities: Input orders, deliveries and supplier bills and produce sales invoices using industry specific software Maintain accurate records of sales and purchase transactions using accounting software (QuickBooks) Ensure accurate payment of supplier invoices Payroll processing Assist the directors in the day today running of the...
-
Office Administrator
7 months ago
Hastings, United Kingdom The Laurels Nursing Home Full timeWe are looking to recruit a part time Office Administrator to join our team. Responsible to our Home Manager, you will be working closely with the management team in providing administrative support in a fast-paced environment. You will also be required to help with recruitment, staff training records and other administration duties. Hours required 25...
-
Paralegal Support Officer
2 weeks ago
Hastings, East Sussex, United Kingdom Clear IT Recruitment Full timeAbout the Role:As a Paralegal Support Officer, you will play a key role in supporting our team of lawyers in Hastings. Your primary responsibilities will include managing caseloads, conducting Pre–completion searches, and maintaining accurate records. We offer a comprehensive package including a competitive salary of £40,000 per annum, plus benefits such...
-
Parish Office Manager
2 weeks ago
Hastings, East Sussex, United Kingdom Archdiocese of Saint Paul and Minneapolis Full timeJob DescriptionWe are seeking an experienced Parish Office Manager to oversee the day-to-day operations of the parish office. This individual will be responsible for managing all parish communications, including the creation and dissemination of the parish bulletin, weekly Enews email, parish Facebook page, and website.Key...
-
Construction Office Administrator
7 months ago
Hastings, United Kingdom C & G Commercial Services Ltd Full timeConstruction Administrator Job Summary: We are seeking a detail-oriented Construction Administrator to join our team. The Construction Administrator will be responsible for providing administrative support to our construction projects, ensuring smooth operations and efficient communication within the construction team. **Responsibilities**: - Manage...
-
Admin Officer
7 months ago
Hastings, United Kingdom Ministry of Justice Full time**Admin Officer - 77112** **£21,775** **Hastings**: - This position is available for external applicants as well as existing civil servants on level transfer or promotion. Secondments and loans will be considered on an individual basis._ **Key Purpose**: **Background** This is an essential role providing excellent administrative support assisting the...
-
Chief Executive Officer
1 week ago
Hastings, East Sussex, United Kingdom Travail Employment Group Full timeAbout the RoleWe are seeking a seasoned Chief Executive Officer to lead our Employee-Owned Business in the Mechanical / Electrical / Construction industry.The successful candidate will have a strong track record of driving growth, operational efficiency, and strategic leadership within the sector.Key ResponsibilitiesDeveloping and executing the company's...
-
Admin Officer
7 months ago
Hastings, United Kingdom HM Courts and Tribunals Service Full time**Details**: **Reference number**: - 302729**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - This position is based at...
-
Community Liaison Officer
2 weeks ago
Hastings, United Kingdom Skilled Careers Ltd Full timeWe are seeking a highly skilled and proactive Resident Liaison Officer to join our team at Skilled Careers Ltd in Hove, West Sussex.The successful candidate will be responsible for ensuring excellent customer care and maintaining positive relationships with all stakeholders, while working towards minimizing disruption to residents and establishing positive...
-
Office Administration Professional
5 days ago
Hastings, East Sussex, United Kingdom beBee Professionals Full time £25,000 - £35,000We are looking for a skilled and experienced Administrator to join our team in Hastings, UK. The successful candidate will provide administrative support to ensure smooth day-to-day operations and effective communication within the company.The estimated salary for this position is £29,000 - £34,000 per annum, depending on experience.Responsibilities:The...
-
Front Office Supervisor
1 month ago
Hastings, East Sussex, United Kingdom Accor Full timeAbout the RoleWe are seeking a skilled and experienced Front Office Supervisor to join our team and contribute to delivering exceptional customer experiences.As a key member of our front office team, you will be responsible for leading and motivating your colleagues, driving sales and revenue growth, and ensuring that all operational procedures are...