Governance and Reporting Officer

2 weeks ago

Bristol, United Kingdom UK Civil Service Full time

Job summary

We are looking for a dynamic and committed SEO to work within the Building Safety Portfolio, which was established following the Grenfell Tower tragedy to make sure that high-rise buildings are safe, and that residents feel safe in them, now and in the future. The role sits within the Commercial Supply Chain Management & Strategy Team. This team sits at the heart of the Portfolio with the purpose of bringing together internal and external stakeholders at a Portfolio and Programme Level to ensure that there is sufficient remediation capacity and capability in the market to make buildings safe. The purpose of the team is to ensure collaboration between stakeholders on project initiatives, understand their importance and deliver key outcomes, whilst making sure that risk and opportunities are appropriately managed. This role will report to the Head of Supply Chain Management and Strategy. The successful candidate will be responsible for maintaining effective Governance frameworks, policies and procedures as well as overseeing and carrying out, project management and PMO related activities within the Supply Chain Management & Strategy team such as organising meetings and agendas, writing up minutes and report collation. To be successful in this role you will have strong commercial governance or programme support experience and will enjoy working in a fast-paced environment. Please note a CV and Covering Letter will be required if you choose to apply for this role.

Job description

Co-ordinate and guide internal and external stakeholder groups and support their understanding of governance and process. Ensure that all boards, committees, associated meetings and memberships are provided with comprehensive governance and efficient support services to enable them to fulfil their roles and ensure these individuals are held to account. Arrange, plan and support the running of governance meetings, maintaining all the appropriate governance documentation:

Prepare and distribute agendas�Attend governance meetings and take minutes�Collate and log actions, which are followed up on in a timely manner.�Manage RAID logs�Maintain meeting terms of reference and link agenda points across forums�Deliver governance training/updates as required.�Provide PMO support, guidance and expertise to key stakeholders�Ensure regular communication is maintained across the teams to support effective delivery of initiatives.��Monitor and maintain any appropriate shared mailboxes and attendee calendars to ensure adequate representation at meetings.��Work across the team to collate workstream updates and collate into a weekly team report to be shared within and outside of the team.�Identify and log any personal development requirements.�Deliver training on governance and related topics as required.�Undertake and support other such duties as may be allocated by other members of the team (Head of Supply Chain Mgt. and or Supply Chain Manager)

Person specification

Experience in a similar role with a good understanding of PMO management, including governance delivery and risk management.�A keen eye for detail and able to make sense of often conflicting advice and steers, yet successfully facilitates discussions and is able to gain consensus from parties and individuals on the best route forwards.A tenacious approach and a desire to drive actions to their conclusion and ensure that timelines are met.�Great written and verbal communicator with good interpersonal skills who can foster strong relationships in what is often a challenging environment.�An organised self-starter who can work under pressure and is eager to learn.�Someone who is happy to work both on their own and as part of an exceptional team.�Competent in the use of technology and software to support their role particularly MS Word, PowerPoint and Excel

Benefits

Alongside your salary of �38,732, Department for Levelling Up, Housing and Communities contributes �10,457 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%

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