Information Management and Governance Officer

2 weeks ago

Bristol, United Kingdom Office for Students Full time

**Details**:
**Reference number**:

- 326997**Salary**:

- £42,001 - £44,151-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Senior Executive Officer**Contract type**:

- Permanent**Business area**:

- Knowledge and Information Management**Type of role**:

- Governance**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- BS34 8SRAbout the job

**Job summary**:
The Office for Students (OfS) is the independent regulator of higher education in England - we regulate higher education on behalf of all students. Our mission is to ensure that every student, whatever their background, has a fulfilling experience of higher education that enriches their lives and careers.

**About the role**:
Working within the Knowledge and Information Management (KIM) team, the post holder will:

- contribute to ensuring that the Office for Students (OfS) has robust information governance and management, policies and supporting procedures in place.
- work with the team to ensure the management of information is in accordance with legislation and internal policies.
- work on the improvement of the management of knowledge across the organisation, and help ensure the OfS complies with Information Rights and Data Protection legislation.

**Job description**:
**Key areas of responsibility**

**Delivery of the work of the KIM team**
- Ensuring the Head of Knowledge Management and Information Governance’s work on the information management and governance programme is supported.
- Delivering activities underpinning the Knowledge and Information Management (KIM) strategy, including Freedom of Information, Data Protection, and Records Management.
- Supporting the delivery of the OfS’s functions and strategy and the outcomes and objectives in the OfS’s business plan.
- Contributing to the development and roll-out of organisation wide KIM training.
- Providing the team with a flexible resource across all knowledge and information management functions, and able to pick up issues and casework and work at pace.
- Working closely with colleagues to align knowledge and information management policies and processes with ongoing developments across the organisation.
- Developing resources to raise awareness of knowledge management techniques, to enable business areas to implement methods for knowledge sharing.
- Delivery of objectives in a way which models the OfS’s values and behaviours.

**Delivery of information rights compliance**

Working with colleagues, ensure all information access requests are managed and responded to in accordance with legislation and internal policies and procedures, including proactively:

- Liaising with colleagues in other areas of the organisation to perform relevant searches to identify information held.
- Advising on options for response, including consideration of exemptions, prejudice and public interest arguments.
- Drafting responses and obtaining approval from the appropriate decision maker.
- Ensuring that responses are sent within legislative deadlines.
- Saving all relevant documentation within request case files and updating case monitoring logs.
- Working in partnership with colleagues across the OfS, to ensure that the OfS’s publication scheme is reviewed and updated.
- Providing advice and guidance to staff on information rights, issues, risks, legislative, regulatory matters and latest developments in the field.

**Delivery of information governance activities**

Working on the response to information security incidents and personal data breaches, this will involve:

- Ensuring that opportunities for lessons learned are identified.
- Mitigating actions to reduce the likelihood of reoccurrence are agreed with business areas and recorded.
- For personal breaches, liaising with the DP, business area and decision maker to make recommendations.
- Saving all relevant documentation within request case files and updating case monitoring logs.
- Advising colleagues of the compliance level required and the steps in this process.
- Feeding into production of management and reporting data.
- Providing advice and guidance to staff on information security issues, risks, legislative requirements, and latest developments in the field.

**Delivery of core data protection activities**
- Providing advice to Information Asset Owners and other business leads on data protection compliance issues, including explaining legislative requirements in a clear and understandable manner for example, privacy notices or DPIAs.
- Monitoring and managing the data protection inbox.
- Identifying risks and agreeing mitigations with the business.
- Sharing good practice, lessons learned and risks with the KIM Team including identifying improved ways of working.
- Ensuring the implementation and monitoring of privacy by design and default is supported.
- Being responsible for the ongoing mainten

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