Executive Assistant

7 days ago

Welwyn Garden City, United Kingdom Tesco Full time
About the role
We know life looks a little different for each of us. That's why at Tesco, we always welcome chats about flexible working. Some people are at the start of their careers, some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. So, talk to us throughout your application about how we can support.
We are currently recruiting an Executive Assistant to partner a member of the executive committee through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.
Ultimately, an outstanding Executive Assistant ensures that exec members' time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco.

You will be responsible for
Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally Building and maintaining a network to be a valued team member delivering great service to leadership teams Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises Coordinating both internal & external executive member's networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s) Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities Following our business code of conduct & always acting with integrity, due diligence & confidentiality
You will need
Experience in a similar role supporting similar level of seniority is essential Effective tracking/monitoring of cost centres/budgets Knowledge of resource booking systems (travel, venues etc) & basic financial document Flexibility required to meet the needs of a fast paced organisation MS Office/Outlook Highly organised, ability to prioritise effectively Accuracy & attention to detail Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team Administrative skills; multi-tasking is crucial Experience of sophisticated diary management and interaction with multiple partners
#LI-HS1
#LI-Hybrid

What's in it for you
We're all about the little helps. That's why we give our wonderful colleagues bags of benefits. Including wellbeing services, an award-winning pension scheme and much, much more, our colleague reward package keeps on giving. And helps make every day a little better for you and your family. These include but are not limited to:
Colleague bonus scheme Holiday starting at 25 days plus a personal day (plusBank holidays) Buy holiday salary sacrifice scheme (for salaried roles) Retirement savings plan - save between 4% and 7.5% and Tesco will match your contribution LifeAssurance - 5 x contractual pay 26 weeks maternity and adoption leave (after 1 years' service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 4 weeks fully paid paternity leave The right to request flexible working from your first day with us Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing A Colleague Clubcard for you & a family member (after 3 months of service), giving you access to lots of discounts in-store & online Great colleague deals and discounts, saving you money on everyday purchases, eating out and utility bills for the home Access to our colleague networks providing a space for colleagues to come together from a range of backgrounds. For more information about our colleague networks please click here Opportunities to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want Click Here to read more about the full range of benefits we have available for our colleagues

About us
Our vision at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move. Our core purpose is 'Serving our customers, communities and planet a little better every day'. Serving means more than a transactional relationship with our customers. It means acting as a responsible and sustainable business for all stakeholders, for the communities we are part of and for the planet.
We are proud to have an inclusive culture at Tesco where everyone truly feels able to be themselves. At Tesco, we not only celebrate diversity, but recognise the value and opportunity it brings. We're committed to creating a workplace where differences are valued, and make sure that all colleagues are given the same opportunities.We're proud to have been accredited Disability Confident Leader and we're committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support we can offer, please click here .
We're a big business and we can offer a range of diverse full-time & part-time working patterns across our many business areas, which means that we can find something that works for you. We work in a more blended pattern -combining office and remote working. Our offices will continue to be where we connect, collaborate and innovate.

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