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Executive Assistant

2 months ago

Welwyn Garden City, Hertfordshire, United Kingdom Tesco Full time
About the Role

We're committed to creating a workplace where everyone truly feels able to be themselves. At Tesco, we not only celebrate diversity, but recognise the value and opportunity it brings. We're proud to have an inclusive culture where differences are valued, and make sure that all colleagues are given the same opportunities.

Job Summary

We're currently recruiting an Executive Assistant to partner a member of the executive committee through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.

Key Responsibilities
  • Expert Scheduling and Calendar Management: Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities.
  • Collaboration and Liaison: Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally.
  • Network Building and Maintenance: Building and maintaining a network to be a valued team member delivering great service to leadership teams.
  • Embedded Support: Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises.
  • Executive Network Coordination: Coordinating both internal & external executive member's networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented.
  • Confidential Information Handling: Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s).
  • Logistics and Travel Coordination: Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities.
  • Administrative Support: Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities.
  • Integrity and Confidentiality: Following our business code of conduct & always acting with integrity, due diligence & confidentiality.
Requirements
  • Experience and Skills: Experience in a similar role supporting similar level of seniority is essential.
  • Cost Centre and Budget Management: Effective tracking/monitoring of cost centres/budgets.
  • Resource Booking Systems and Financial Documents: Knowledge of resource booking systems (travel, venues etc) & basic financial document.
  • Flexibility and Adaptability: Flexibility required to meet the needs of a fast-paced organisation.
  • MS Office and Outlook: MS Office/Outlook.
  • Organisation and Prioritisation: Highly organised, ability to prioritise effectively.
  • Accuracy and Attention to Detail: Accuracy & attention to detail.
  • Solution-Oriented and Networking: Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team.
  • Administrative Skills: Administrative skills; multi-tasking is crucial.
  • Sophisticated Diary Management: Experience of sophisticated diary management and interaction with multiple partners.
What's in it for you

We're all about the little helps. That's why we give our wonderful colleagues bags of benefits. Including wellbeing services, an award-winning pension scheme and much, much more, our colleague reward package keeps on giving. And helps make every day a little better for you and your family. These include but are not limited to:

  • Colleague bonus scheme
  • Holiday starting at 25 days plus a personal day (plus Bank holidays)
  • Buy holiday salary sacrifice scheme (for salaried roles)
  • Retirement savings plan - save between 4% and 7.5% and Tesco will match your contribution
  • LifeAssurance - 5 x contractual pay
  • 26 weeks maternity and adoption leave (after 1 years' service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 4 weeks fully paid paternity leave
  • The right to request flexible working from your first day with us
  • Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing
  • A Colleague Clubcard for you & a family member (after 3 months of service), giving you access to lots of discounts in-store & online
  • Great colleague deals and discounts, saving you money on everyday purchases, eating out and utility bills for the home
  • Access to our colleague networks providing a space for colleagues to come together from a range of backgrounds. For more information about our colleague networks please click here
  • Opportunities to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want