Expenses Administrator
5 days ago
Our Bristol-based client is actively seeking an Expenses Administrator to join their team on a permanent basis. This is an excellent opportunity for a finance professional with experience in managing expenses to advance their career with study support included.
The primary purpose of this role is to ensure timely review, posting, and follow-up of staff expenses and corporate credit card submissions across various entities within the group.
Responsibilities of the Expenses Administrator include:
Daily:
- Import expenses into SAP, identifying and resolving errors
- Review and ensure compliance of employee expense claims with the group policy
- Provide support and training to employees as needed
- Reconcile corporate credit card submissions with receipts and policy compliance
- Process cash expenses for payment run deadlines
- Monitor travel & expenses mailboxes
- Record and collate information for PSA (Pay as you earn settlement agreement)
- Process purchasing card expenses and send reminders for late submissions
- File receipts and paper claim forms correctly
- Review and clear SAP vendor accounts for reported credit card expenses
- Prepare and submit corporate credit card payments to the general ledger team for SAP input
- Collate, prepare, and submit monthly cost and accrual journals to the general ledger team for approval and SAP input
- Report overdue and non-submitted expenses to approvers and management
- Submit the PSA (Pay as you earn settlement agreement)
- Conduct P11D review with HR to ensure accurate data collection
- Submit documentation for VAT audit to recover EU VAT
The successful Expenses Administrator will require the following knowledge and experience:
- Experience in a team within a shared service environment
- Proficient in Microsoft Office
- Knowledge of HMRC expense rules, P11D, and PSA reporting
- Awareness of VAT rules in different countries
- Experience with SAP
- Strong attention to detail for process improvement
- Organised, results-oriented, and adept at managing multiple priorities
- Customer-focused with strong policy adherence
- Excellent verbal and written communication skills
- Effective communicator at all organisational levels
- Strong analytical and problem-solving skills
- Self-motivated and enthusiastic
- Onsite parking
- Hybrid after probation
- Study support
You are required to be eligible to work in the UK full time without restriction.
Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days, please assume that on this occasion your application has not been successful.
-
Business Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Moxie and Mettle Limited Full timeBusiness Administrator Job Opportunity in Bristol City CentreThe company is looking for a Business Administrator to join their team. This role, with a hybrid work setup, allows you to work remotely most days and come into the office once a week to collaborate with the team.As the Business Administrator, you'll report to the Senior Finance Manager and work...
-
Finance and Administrative Assistant
2 weeks ago
Bristol, Bristol, United Kingdom Cintre Full timeContract type: Part time hours per week (3 days)Duration: 12 MonthsSalary: £12 per hour (Upon successful completion of the contract period, a bonus of £1,000 will be awarded)Expected commencement: July 2024Job Description:Key Responsibilities:Daily Banking: Perform daily banking tasks, including deposits and reconciliations. Maintain accurate cash book...
-
HR Administrator
2 weeks ago
Bristol, Bristol, United Kingdom West of England Combined Authorities Full timeJob Introduction The West of England Combined Authority is seeking to appoint a HR Administrator, to join the People and Assets team.Your key responsibilities in this role would be: To develop and maintain a system of data capture and reporting for workforce data by inputting data onto appropriate HR systems as required, maintaining, and implementing monthly...
-
Administrator
3 weeks ago
Bristol, Bristol, United Kingdom Meningitis Research Foundation Full timeReportingThis role reports to the Director of Finance and Administration.ResponsibilitiesOffice and facilities administrationo Liaison with office owners about accommodation, facilities, services and supplies to ensure smooth running of charity HQ.o Ordering office stationery and supplies.o Off-site storage oversight and organisation.o Printer supplier...
-
Project Administrator, Asset Management
2 weeks ago
Bristol, Bristol, United Kingdom REAMS Ltd Full timeTo provide administrative support to the operational delivery team, implement, and adhere to the policies and processes of the business successfully and diligently. In addition, to providing ad-hoc administrative support to other business functions as and when required. KEY RESULT AREAS Requirements: Administration tasks and general office duties Manage...
-
Administration and Welfare Officer
2 weeks ago
Bristol, Bristol, United Kingdom New Appointments Group Full timeWe are looking for an experienced Administrator to join our client, based in Cardiff. This is an office based role.-Benefits: 33 days annual leave allowance per year (25 days standard plus 8 bank holidays) Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships) Life Cover (2 x basic salary) 6month...
-
Team Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Yunex Traffic Full timeLocation:Bristol, GB, BS11 9HLType of Employment:Full-timeCareer Level:Entry Level / Early ProfessionalJob Family:Controlling, Accounting & FinanceDate posted:11 Mar 2024Team Administrator Join Yunex Traffic the UK's #1 Intelligent Traffic Solutions (ITS) provider, making a direct impact on the satisfaction of millions of motorists, pedestrians, and...
-
Finance Administrator
2 weeks ago
Bristol, Bristol, United Kingdom ProblemShared Full timeRole: Finance AdministratorLocation : North Bristol/remote hybrid (at least 1 day per week in office, may be more initially while training)Salary: £23k - £25k, dependent on experience, pro-rated if part timeReports to: Finance Ledger ManagerBasis: Full or part time (3 days minimum)OverviewProblemShared is seeking an experienced Finance Administrator to...
-
Office Administrator
2 weeks ago
Bristol, Bristol, United Kingdom AJC RECRUITMENT Full timeThe role is to support the practice manager in areas such as.Main Administrative Duties Data input and extracts from company system (Deltek) Ensure company policies & manuals are aligned with company graphics. Keep Welcome Pack up to date & monitor feedback. Filing Purchasing stationery etc. Website Admin Social Admin (Booking transport, hotels etc, Assist...
-
Office Administrator
2 weeks ago
Bristol, Bristol, United Kingdom OD Talent Solutions Limited Full timeOffice AdministratorLocation: Central BristolSalary: £30,000Company MissionMatter. is a microplastics technology company focused on sustainable design and the circular economy. You could be working on some of the biggest challenges of our time; removing microplastics and micropollutants from the world's waterways. Through brilliant design thinking, powerful...
-
Financial Planning Administrator X 2
2 weeks ago
Bristol, Bristol, United Kingdom Exchange Street Full timeJob Type: PermTown/City: South BristolCounty: SomersetSalary/Rate: To £35,000 + discretionary bonus + benefitsSector: Financial ServicesDiscipline: Sales Support/AdministrationJob ref: 523840It's not usually about money (but that comes into it) but about whether you feel heard. That your views matter. About whether you're trusted to get on your work without...
-
Administrator
2 weeks ago
Bristol, Bristol, United Kingdom RSK Group Full timeStructural Soils part of the RSK Group is a 270-strong award winning site investigation contractor with a large fleet of drilling equipment.We have a unique opportunity for an Drilling Department Administrator, This is an exciting opportunity to join our growing team in Bristol.Responsibilities: Data entry into our Focalpoint software including timesheet...
-
Screening Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Opus Apeiro Full timePost:Screening & Vetting Administrator**We are looking for confident, enthusiastic, and driven Administrator to join our Screening and Vetting team based in the centre of Bristol. We predominantly work in security staffing as well as other industries such as construction and health care.Specific responsibilities for an Administrator include but are not...
-
Underwriting Processing Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Capio Recruitment Insurance Full timeUnderwriting Processing Administrator Bristol £22,000 - £27, MONTH FIXED TERM CONTRACT The Company: We are working alongside a fantastic Insurance organisation based in Bristol who are looking for an enthusiastic individual to join their team on a fixed-term contract. This Business has won multiple awards for how it treats its staff, and this could become...
-
Administrator (Screening)
2 weeks ago
Bristol, Bristol, United Kingdom Opus Apeiro Full timePost:Screening & Vetting Administrator**We are looking for confident, enthusiastic, and driven Administrator to join our Screening and Vetting team based in the centre of Bristol. We predominantly work in security staffing as well as other industries such as construction and health care.Specific responsibilities for an Administrator include but are not...
-
Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Polydeck Full timeThe Company:Polydeck Limited manufactures the Gripfast range of anti-slip panels, anti-slip treads, and decking which are designed to make slippery surfaces safer for people to use and are manufactured on site.We are looking for a part time, 4 days per week, administrative assistant to join our small team based at our factory in Wrington, Bristol.Pay:Circa...
-
Business Support Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Computershare Full timeBusiness Support AdministratorLocation: UK - Bristol (Hybrid)This is a hybrid position primarily based in Bristol. We're committed to your flexibility and wellbeing and our hybrid strategy currently requires two days a week in the office, giving you the option to work remotely for some of your working week. Find out more about our culture of flexible...
-
Office Administrator/bookkeeper
2 weeks ago
Bristol, Bristol, United Kingdom Orca Electrical Full timeAbout Orca Electrical LtdWe are an established but growing family run business, trusted and proven in providing electrical services across the South West.With a team of 20 engineers on the road each day we cover a variety of electrical services, including new build installations, domestic rewires, large commercial projects and renewable energy.We are looking...
-
Nursery Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Happy Days Nurseries Full timeHappy Days Nursery in Thornbury is seeking a Nursery Administrator to join their team, working 8-2 Monday to Friday (30 hours per week).As the Nursery Administrator within the nursery, you will play a vital role in supporting our settings to inspire the future for our children, by offering them the very best care and education using our unique curriculum...
-
Branch Administrator
2 weeks ago
Bristol, Bristol, United Kingdom Saint-Gobain Full timeWe are currently seeking an Administrator to join Minster in Bristol on a part time basis. This is a great opportunity for someone who is looking for a flexible role in a busy and thriving business. Previous admin experience would be ideal but however, full training will be provided.Minster is one of more than 30 exciting Saint-Gobain brands in the UK, our...