Assistant to the president

1 month ago

London, Greater London, United Kingdom Walker Books Ltd Full time

Closing Date: Sunday 11th August 2024

Salary: £26,500 per annum

Reporting To: President & publisher, Walker Books Group

Contract Type: Permanent

Working Hours: Full Time

Location: Vauxhall, London (Hybrid post-probation)

Gain insights into the children's book industry and kickstart your publishing career in this entry-level role

Walker Books UK is part of the vibrant international Group that includes Candlewick Press, Holiday House and Peachtree in the USA and Walker Books Australia. Renowned for its truly original publishing and outstanding quality, the Walker Books Group is home to a wide range of children's and young adult books.

Award-winning authors and illustrators for the group include Angie Thomas, Sydney Smith, M.T Anderson, Patrick Ness, and Jon Klassen. We are also enormously proud to publish beloved family brands including Lucy Cousin's Maisy, Michael Rosen's We're Going on a Bear Hunt, Sam McBratney and Anita Jeram's Guess How Much I Love You and Martin Handford's Where's Wally?

An exciting opportunity has arisen to support our new president & publisher for the global group in an entry-level role. Providing general administrative support to the president & publisher, this is an integral role involving diary management, organising internal and external meetings, and ensuring smooth communication between internal and external stakeholders. The successful candidate will liaise with members of all departments and gain an insight into the publishing process and children's book industry.

Key responsibilities

Please note the below is not an exhaustive list and does not necessarily include all the duties the job holder may have to perform. This job description may be amended to meet the changing needs of the business.

Responsibility for complex diary managementArranging meetings both internally and externally including room bookings and catering when requiredOrganising domestic and international travel Managing expenses Taking meeting minutes, creating agendas, and distributing across teams appropriatelyObtaining and circulating any documentation internally for meetings as required Liaison with authors, illustrators, agents, and other external contacts as neededKey point of contact internally and externally on behalf of the president & publisher, maintaining any confidentiality as neededSupport for the global management team as required Update and manage contact listsGenerating internal and external presentationsSome office management type responsibilities (e.g. organising events, archiving paperwork, etc)Any ad-hoc duties and projects as required Knowledge, skills and experience

To be successful in this role, you will be able to demonstrate evidence of the following skills and/or experience:

Proven previous experience of office administration Excellent written and verbal communication skillsExceptional accuracy and attention to detailExcellent IT skills, including advanced MS Word, Excel and PowerpointAbility to plan, prioritise and manage a varied workload, meeting deadlinesHighly proactive, demonstrating initiativeInterest in children's book publishing Benefits

We offer:

Hybrid work (at least two days in the office per week) once you have successfully passed probation22 days annual leave per year plus bank holidays (with annual leave increasing with length of service up to 27 days)Enhanced Pension SchemeHealth Insurance and Health Cash PlanLife AssuranceEnhanced Maternity and Paternity PayAccess to an Employee Assistance ProgrammeCycle to Work SchemeVolunteering DaysPlus, other great benefits We are an equal opportunities employer and believe that a diverse and inclusive workforce encourages creativity and innovative working environment. We are committed to equal treatment and prohibit discrimination and harassment of any kind. It is important that our teams represent all our readers, their families and their communities and we welcome and encourage all applications. If you have any queries about this role or require any reasonable adjustments for your application or throughout the recruitment process, please let our team know by contacting us at

Please note we reserve the right to close vacancies before the closing date where we have received sufficient applications. We recommend submitting your application as early as possible to avoid disappointment.

Please state in your application that you found this role through Creative Access.

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