Department Operations Manager

2 months ago

London, Greater London, United Kingdom Imperial College London Full time

Location / Campus: South Kensington Campus - Hybrid

Job summary

Life Sciences is at the core of every major issue facing the world today, from climate change to infectious disease. The Department Operations Manager leads the professional and technical operations of this exciting, dynamic and large Department. They will contribute to strategic development and planning across all areas as an integral part of the Departmental leadership team and is a close working partner to the Head of Department. The role has a wide and varied set of responsibilities, keeping everything running smoothly and acting as a contact point across the wider university community.

Department of Life Sciences has approx. 84 academics with over 300 staff with external research grants totalling £20+ million per annum, and total turnover of £67m.

The Department runs two major undergrad programs in Biological Sciences and Biochemistry with nearly 1000 students. We host 302 Masters students, and 145 PhD students.

Life Sciences is based on two campuses: in South Kensington and Silwood Park near Ascot in Berkshire.

Duties and responsibilities

  • To lead the professional and technical day-to-day operations of the Department, delivering operational excellence across all technical and administrative activities, and managing the Department's external relations initiatives.
  • To contribute to strategic development and planning, advising the Head of Department as part of the Departmental leadership team.
  • To determine and implement the Department's support strategy for teaching and research, developing and evolving administrative policies and procedures and implementing those already established.
  • To coordinate with the Support Service groups across the Faculty and College to ensure effective administrative support for the Department, and to initiate and manage change.
  • To ensure appropriate support and management is in place for high-level, complex collaborative projects.

Essential requirements

  • Extensive experience in the Higher Education sector or in a similar or related role(s) or substantial relevant experience in another sector, demonstrating development through involvement in a series of progressively demanding work roles
  • Proven experience of and ability to manage projects with experience of establishing new facilities/operations
  • Significant proven staff management experience, with the ability to gain support, motivate and develop.
  • Extensive experience of developing and managing financial and other resources, including preparing, managing and monitoring budgets, and the preparation and analysis of management reports to inform financial and strategic decision-making
  • Outstanding organisational skills and demonstrable ability to plan strategically. Ability to identify and set priorities (both own and other staff) and work to deadlines.
  • Ability to generate innovative ideas and adept at finding solutions to improve and further both policy and processes

Further information

Please note the minimum starting salary of this position is £77,323 per annum.

This is a full time and open-ended role based at the Imperial College South Kensington Campus and the Silwood Park campus where around one third of our academics are based.

Attendance in person as required by the needs of the role, with frequent periods that will require 5 days and a minimum 3 days on campus.

For informal discussions about this position, please contact Graeme Rae:

For technical issues when applying online please email

Closing Date: 27 August 2024

£77,323 per annum

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