Transactional Finance Assistant

2 months ago

Alton, Hampshire, United Kingdom ONNEC Group Full time
We are a leading independent technology partner and global integrator, with over 30 years experience, and a 800+ team of global experts, specialising in providing end-to-end connectivity solutions that propel organisations everywhere.

From structured cabling to managed services, our end-to-end services give infrastructure that can be completely replied on. Design. Build. Deploy. Optimise. We offer a complete solution for business connectivity.

We are a rapidly growing organisation and finding and retaining the highest calibre of people is fundamental to us for the success of our business, we work hard to create a challenging, supportive and satisfying working environment for all our employees. ONNEC has successfully achieved the Investors in Diversity Foundational Award for our commitment to equality, diversity and inclusion in the workplace.

We are looking for a transactional finance assistant who has a good working knowledge of finance processes. The role consists of assisting the International Finance Manager in internal reporting, and carrying out transactional finance tasks for accounts payable (AP) and accounts receivable (AR). These tasks will predominantly relate to the US but the role will also provide assistance to other regions in International Finance. For AP this will include processing of invoices, maintaining supplier and customer accounts and generating supplier payments. For AR this involves the credit control function, chasing outstanding debts and generating client invoices and credit notes. In addition, the candidate will be expected to be involved in tasks relating to International Compliance deadlines, for example, VAT returns, and sales tax submissions.

This is a key role within the international branch of the Finance Department. The candidate is expected to be proficient with excel and working with ERP systems. They will have strong communication skills and organisation skills, and be able to meet deadlines.

What you will be doing as our Transactional Finance Assitant:
  • Internal reporting
  • Cash reporting - Providing daily cash reporting on the US region to key internal stakeholders
  • Updating the international cashflow forecast on a fortnightly basis.
  • Management Accounts - Updating cashbooks on a daily basis to reflect all transactions & coding for cash allocations, downloading & filing bank statements as well as proof of payments.
  • Generating monthly accruals, prepayments and analysis of credit card expenditure to provide to the third-party bookkeepers.
  • Ensuring all invoices are processed in a timely manner ahead of the month end cycle (pre WD 3).
  • Production of intercompany reconciliations for the US, ensuring balances agree with other group companies.
  • Raising intercompany invoices. Liaising with the UK/ International on intercompany invoices being raised correctly and in a timely manner.
  • Supporting balance sheet reconciliations and analysis such as reconciling the VAT and payroll accounts.
  • Identifying and clearing up of historic balances
  • Liaising with third party bookkeeper regularly to provide accruals, cashbooks, communications of changes/errors to month end numbers.
  • Assisting with cash collections on a weekly basis, including contract retentions.
  • Assisting with sales invoice reviews against the sales orders and assisting with invoice uploads to client portals.
  • Reviewing the International aged debt and providing trends and patterns to the International Finance Manager.
  • Providing the data for sales tax returns and VAT returns in the US to the third-party tax advisors
  • Supporting on providing TBs to third-party bookkeepers to produce financial statements in a timely manner, ensuring compliance deadlines are flagged to the Finance Manager
  • Supporting on UAT testing of the ERP system for changes that made be required to the system for additional reports.
    What we are looking for in our Transactional Finance Assistant:
    • Have previous work experience in transactional finance and a good working knowledge of finance processes.
    • Experience of using NetSuite operational accounting system or similar
    • May be working towards a financial qualification (AAT, ACCA or similar)
    • Detailed and analytical approach
    • The ability to work in a pressurised environment and to deadlines
    • Sound written and verbal communication skills
    • Be able to quickly develop good working relationships with others
    • Good level of excel knowledge
    • Have excellent telephone skills / manner and experience of dealing with both internal and external customers via the telephone
    • Have good organisational skills and be able to prioritise tasks to meet deadlines
    • Take responsibility and ownership of tasks
    • Committed to delivering quality of service
    • Able to use initiative and work unaided
      If you feel you have the required skills and experience, click apply now to be considered as our Transactional Finance Assistant - we'd love to hear from you

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