Purchase to Pay Manager

1 month ago

Liverpool, Liverpool, United Kingdom Acorn insurance & Financial Services LTD Full time

Due to a period of growth, Acorn Insurance are looking to recruit a Purchase to Pay Manager. The purpose of the Purchase to pay team is to oversee the entire procurement to payment process from managing the purchasing of goods and services, negotiating contracts, overseeing vendor relationships and managing the Accounts Payable process.

Reporting to the Head of Finance Operations, this role is responsible for the day-to-day management of the Accounts Payable, Claims Finance and Customer Refunds team

Job Title: Purchase to Pay Manager

Team: Finance

Locations: Formby

Salary: GBP30,000 - GBP40,000

What you'll be doing:

  • Manage the design, implementation and monitoring of purchase to pay strategies with a continuous improvement approach. Work with Acuity (and other systems providers) to identify areas for potential automation across the function.
  • Implementing process improvements and automation to enhance invoice processing/ travel & expenses processing efficiency will be a key objective for the person in this role
  • Utilising data and insights to identify & implement procurement opportunities and creating a procurement process to roll out to the business; ultimately to make efficiencies and cost savings whilst supporting business growth
  • Liaise between suppliers and internal teams such as facilities, marketing, IT and sales, and customer services to ensure that policies and processes are followed and SLAs are achieved.
  • Analyse and act on team statistical data outputs including spend by category and supplier; identifying trends and opportunities
  • Produce accurate, meaningful and timely KPI / Management information to demonstrate the performance of the team and identify potential areas of risk or improvement.
  • Ensure that invoice and payment coding is to the highest standard and in compliance with dimensions as set by the FP&A team so that our financial MI is correct at source.
  • Identify and manage the controlled automation of existing processes and the creation of new more efficient processes to allow sustainable scaling of the team and the business.
  • Assist in defining and implementing procedures for vendor management, invoices, purchase orders, contracts, travel expenses, utility payment and other similar transactions.

What we're looking for:

  • Knowledge of Purchase to Pay strategies and policies
  • Demonstrable experience of managing high performing teams, leading within a senior role, in a purchase to pay function
  • Proactive attitude to change management and process improvement
  • An eagerness to take on new projects and make efficiencies
  • Good knowledge of modern, professional accounting principles and practices
  • Thorough knowledge of accounts payable accounting policies and procedures
  • Basic tax principles and working knowledge of VAT
  • Ability to multitask, working with priorities within deadlines
  • Comfortable and competent with MS Office and Accounting systems. Advanced Excel skills essential and knowledge of Sage X3 desirable

About Acorn Insurance

We are a growing business with great opportunities to build your knowledge of the financial services industry. As a specialist insurance provider, we have 40 years of experience helping people secure motor insurance across all of the UK. We help more than 50,000 customers to find a policy that meets their needs and gives them the peace of mind that comes with high-quality insurance.

At Acorn Insurance we provide full training and continuous coaching inhouse you will be given full in-depth FCA regulated industry knowledge and have all the tools necessary to help you personally grow your career with the business.

We celebrate difference and it's important to us that we have a culture where our people feel respected and valued for who they are. We pride ourselves on being accessible and encourage inclusive environments where our people can always give and show the very best of themselves.

Why Acorn Insurance?

Acorn Insurance want to give you more than a job, we want to give you a purpose and a career. Enhanced Annual Leave entitlement starting at 31 days and potentially increasing to 35 days per year depending on grade & length of service (including bank holidays)

  • Additional Buy & Sell Holidays
  • Company Sick Pay Scheme
  • Company Paid Maternity & Paternity Leave
  • Generous Company Pension Scheme
  • A comprehensive Mental Health support system via the health assured Employee Assistance Programme (EAP)
  • A wide network of mental health first aiders.
  • Our very own reward and discount platform "Your tomorrow"
  • Fresh fruit Deliveries twice a week
  • GBP250 Refer a friend bonus
  • Cycle to work scheme
  • Free eye test vouchers and a contribution towards the frames
  • Regular Employment Engagement including ongoing competitions with fantastic prizes
  • Charity fundraising events

All roles are subject to DBS and Financial checks, any offer made will be conditional until checks are completed to a satisfactory standard.

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