Senior Administrator

1 month ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Salary: Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938.

Contract Type: Fixed Term Contract up to August 2026

Role Summary

As a Senior Administrator within the Head and Neck research group working on international head and neck and thyroid cancer research projects, you will provide support for a broad range of administrative duties, some of which may be complex. You may also be responsible for supporting colleagues and sharing knowledge. You will be able to use your wide range of skills, both technical and administrative, and have the opportunity to lead on specific tasks within a team.

A strong sense of initiative, the ability to 'multi-task' and effective communication skills are a must in this role.

Main Duties

  • Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
  • You may be involved in organising events including booking a venue, sending invitations, arranging refreshments, manage bookings, co-ordination of colleagues, collating feedback and reporting back.
  • Will manage some smaller projects on own initiative, but will also carry out desk research and source data from internal and external sources in order to contribute to wider projects.
  • Support the management, development and implementation of operational processes and systems.
  • As required, provide a professional secretarial service to relevant committees and meetings.
  • You may be required to be responsible for one or more of the following:
    • monitoring budgets including processing payments and authorising expenditure,
    • procuring goods and services through the University system,
    • updating and writing contents for the project's communications, e.g. website and newsletter and others,
    • dealing with health and safety and facilities issues,
    • dealing with arrangements for international visitors, supporting with visa applications, and arranging accommodation and flights,

Person Specification

  • Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role.
  • Experience of booking international travel and organising international meetings.
  • Highly proficient IT skills, in particular the ability to handle complex electronic diaries and emails, the wider MS Office suite of programmes including excel and PowerPoint, and some experience of using an enterprise resource planning package.
  • Proven ability to plan ahead and anticipate requirements, proactively planning own workload to manage time effectively, progress tasks concurrently and work to deadlines.
  • Excellent communication skills, including the ability to write for different audiences, and to required deadlines.
  • Excellent interpersonal skills. The post holder must inspire confidence and command authority with a range of colleagues and provide excellent customer service at all times.
  • A high degree of professionalism, tact, and diplomacy, and the ability to exercise discretion regarding the handling and management of sensitive information/issues.
  • A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.

Informal enquiries to Tessa Fulton-Lieuw at

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

Closes: 26/08/2024

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