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Conference Co-ordinator – Prestigious Business Body

2 months ago

London, Greater London, United Kingdom REGAN & DEAN Full time

Excellent 4 day a week Conference Coordinator role to work at this leading international business organisation, delivering event logistics and speaker coordination for their conference and masterclass event programme – lots of speaker liaison with senior level stakeholders, and project management of events.

Organisation

You'll be working in the UK branch of the world's largest and most influential business organisation. They are a small team who work closely together. Long established – highly respected – their members are leading global businesses, and at the heart of their activities is their record of fostering open, cross border trade, resolving cross-border commercial disputes and setting best practice international rules for business at the highest levels of global governance, including the United Nations. As part of their activities they deliver a number of highly regarded and important niche sector events through the year, attended by senior level corporate delegates, in person or virtually.

Role Summary

As Conference Coordinator, you'll work closely with the Commercial Director, and will help bring together their 2-3 flagship conferences, specifically having responsibility for all event logistics and speaker communications and coordination. Events will be a mix of face-to-face (largest c. 250 in person) and some virtual, so ideally your are experienced across both. They also have a Masterclass/Seminar set of smaller events through the year. Their events are attended by some of the world's most informed Presenters/Speakers in international business – and a large part of the role is managing this key element of the events, so lots of liaison with speakers of senior level Specifically your key responsibilities:

• To work alongside the wider team (policy and commercial) and coordinate the activities to bring together and deliver the conference and masterclass programme through the year

• To reach out to speakers and confirm participation, and obtain biographies & head shots for inclusion on marketing material etc, manage all speaker processes pre to on-site

• Coordinate the scheduling of speaker coordination calls and circulate briefs (written by the leadership team) – build relationships and support speakers throughtout

• All pre-event coordination for on-site event – including logistics, catering, room set-up and– onsite co-ordination (they normally use London-based member/law firm offices/facilities)

• Membership & Stakeholder Engagement - to be familiar with the member companies and ensure members are informed of the event opportunities and ways to engage

• To maintain relations with the secretariat and other international offices to help promote the conferences

You:

You're a highly organised Conference Coordinator, with excellent event coordination and communication skills, with experience working end to end on event co-ordination for business conferences and events, and ideally with proven experience managing large numbers of speakers, internationally. You'll have experience of both in person and virtual events. Ideally you'll have a b2b business events background. Able to multi-task, and work across all aspects of event logistics, and with experience across both in person and virtual events, with the maturity and confidence to deal with senior level Speakers and Delegates. We're ideally looking for someone who would be interested in the wider aims and objectives of the Organisation, so would be fully involved in working as a key part of the team.

You will also bring excellent communication skills, be a good team player, be highly organised, excellent attention to detail, and be a great events professional

The role is part time – 4 days a week, 2 days in the office, £30k (based on a fulltime salary of £37,500) and comes with excellent benefits.

This is an exciting opportunity to take an important role in the events programme of this highly regarded Body – and really show off our fantastic event co-ordination skills, and super communication and speaker management ability Click APPLY now as looking to interview asap