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Contact Centre Officer

3 months ago


Buckley, Flintshire, United Kingdom Flintshire County Council Full time

If you can converse with customers through the medium of Welsh with confidence, we want to hear from you. If you are a Welsh speaker who has not used their Welsh language skills for some time, we can help develop your confidence to enable you to deal with enquiries.

Our Contact Centre team are the voice of Flintshire County Council for many of our residents and service users. As such, you are responsible for establishing and maintaining the highest possible standards of customer service.

The ability to deal with difficult situations is essential to ensure that, wherever possible, you help our customers to answer their query or resolve their problem at the first point of contact. You will need to be able to deal with customers who may be dissatisfied when they contact us, and also vulnerable customers who need our help to put them in touch with the right service to support them through difficult times.

The Contact Centre Officer role is challenging, and you need to be confident using the telephone and IT, moving between different systems while you are dealing with customers.

We are working towards a fully multi-channel Contact Centre, with officers able to deal with customer queries received via our reception desk, telephone, email, social media and webchat, moving seamlessly between the channels throughout the day.

The Customer Contact team in Flintshire is changing – come and join us as we modernise and expand.

Job Purpose:

Process customer enquiries for Council services across different access channels primarily telephony, social media, email, live chat and in person at reception.

Principal Accountabilities:

  • Ensure customer enquiries are answered with the aim of a first-time resolution. This means taking decisions within established procedures, providing instant responses, or recording enquiries on the Council's Customer Relationship Management System (CRM) for referral to
  • other Council services.
  • Make outbound calls to promote Council services and complete transactions e.g., follow up customer enquiries, take receipt of income.
  • Process formal complaints against Council services in accordance with the complaints policy, advising complainants on the Council's service standards relating to the management of complaints.
  • Process electronic payments on behalf of customers using the appropriate electronic payment system.
  • Ensure that customer enquiries are processed in a timely manner and in accordance with service level agreements, achieving key performance indicators whilst maintaining excellent quality.
  • Provide a comprehensive information service to customers of the Council advising on services available, and the policies and procedures of the Council which will resolve or inform the needs of the customer.
  • Actively promote Council services of other services that may be relevant or of interest to them e.g., promoting access to online services, influencing customer behaviour to achieve corporate objectives.
  • Identify opportunities to secure or increase income through upfront payment for services.