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Accounts Payable Assistant

3 months ago

Aberdeen, Aberdeen City, United Kingdom Orion Group Full time


Our client in the city centre is seeking an experienced Accounts Payable Assistant for a period of 6 months to assist during a period of transitioning to a new P2P system.

They work a 3/2 hybrid with the core working days in the office being Tuesday, Wednesday and Thursday.

Responsibilities:

  • Adheres to company policies and procedures.
  • Demonstrates a personal commitment to HS&E
  • Responsible for inputting invoices accurately and promptly in the company's internal systems.
  • Responsible for circulating invoices to the relevant Technical Authorities for payment approval; this involves
maintaining the PO tracker and recording spend against each PO and notifying if limits are exceeded or invoiced incorrectly.

  • Responsible for addressing queries raised on Accounts Payable accurately and promptly from both internal and
external sources.

  • Responsible for ensuring payment of suppliers within timescales established through payment terms and/or
agreements in place.

  • Responsible for payment runs; preparing proposed runs, seeking relevant approvals from stakeholders, and
liaising with the bank to arrange payments to vendors.

  • Responsible for ensuring all information is input accurately and promptly onto the ERP system to enable the
production of system reports and measure performance indicators.

  • Responsible for maintaining Cashbook and ensuring all cash transactions are recorded with the correct coding
to assist with cashflow projections.

  • Responsible for monitoring unpaid invoices and following up with budget holders / relevant staff where
invoices have not been approved to ensure prompt payment.

  • Ad-hoc support to Finance Manager as and when required.
  • Any other delegated responsibilities as instructed by Line Management within the timeframe specified.
  • Support the assets in delivering, controlling, and reporting costs.
  • Always ensures good communications with other departments.
  • Customer focused for both internal & external stakeholders.
  • Strives to build good working relationships between other departments
  • Integrity and a high commitment to the performance of the role and the business.
  • Flexible approach to the performance of the work with ability to react to urgent requirements.

Essential Requirements

  • Considerable experience in a similar role with high degree of accuracy.
  • Good communication & organisational skills.
  • Good Microsoft Office skills (Excel preferred).
  • Ability to work using own initiative.
  • Knowledge of ERP systems (Maximo or Sun preferred).
Temporary position


If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/073986.


Our role in supporting
diversity and
inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group.

We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion.

In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.