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Facilities Coordinator

4 months ago

London Area, United Kingdom Collins Property Recruitment Full time

Facilities Coordinator / Property Administrator - up to £31K plus bonus (and other great benefits)


A leading, award-winning Commercial Property Investment and Development company with an impressive portfolio of modern design-led buildings across Central London is looking for a Facilities Co-ordinator / Property Administrator to join its well-established and growing team.


As well as a competitive salary c£31,000, there is an annual bonus (discretionary), private healthcare, and a generous pension on offer, along with the opportunity for career progression.


Facilities Coordinator / Property Administrator will assist and support a small portfolio of properties, including administrative tasks, compliance monitoring, and liaising with service partners and occupiers. Reporting to the Building Manager, the role supports daily operations, achieves agreed service levels, and ensures compliance with Health, Safety, and Environmental legislation and company policies.


Known for creating innovative spaces, maintaining high standards across their portfolio, and providing exceptional service to their tenants and stakeholders while promoting sustainability and safety, you will be joining a company with a fantastic reputation in the industry, for both client and employee satisfaction.


The Facilities Coordinator / Property Administrator will:


  • Maintain accurate property records and produce necessary reports.
  • Arrange fire drills, inspections, and handle insurance matters.
  • Develop and maintain strong relationships with occupiers.
  • Handle occupier requests, complaints, and emergencies.
  • Assist in managing M&E and lift service contracts.
  • Coordinate with contractors for maintenance and repairs.
  • Ensure all service documentation and tests are up to date.
  • Monitor cleaning and soft services performance.
  • Ensure cleaning specifications and materials comply with standards.
  • Monitor maintenance works, obtain quotes, and liaise with contractors.
  • Ensure fire alarm tests and procedures are conducted.
  • Maintain fire equipment logs and conduct fire marshal training.
  • Ensure compliance with statutory and company policies.
  • Record all relevant Health and Safety actions
  • Conduct daily walks and checklist inspections.
  • Assist potential occupiers in viewing vacant areas.


The ideal Facilities Coordinator / Property Administrator will have previous experience within facilities and property administration in Commercial or Residential property. You will have great communication skills, show resilience, and will have a working knowledge of property-based Health and Safety Legislation from a Residential or Commercial background.


If you’re interested in this position and you possess the required skill set, then apply now. Should you have any further questions contact Danielle Lessell at Collins Property Recruitment.