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Facilities Coordinator

3 months ago

London Area, United Kingdom COREcruitment Ltd Full time

The Role: Facilities Coordinator

Sector: Facilities Management – Coworking / Flexible Office

Location: London + Travel

Salary: £35,000 to £40,000


I am working with a wonderful group who are home to stunning co-work and flexible office spaces. Their continued success and growth means it is time grow their internal FM team and we are looking for a brilliant Facilities Co-ordinator to join the team in London

All about the role

As a Facilities Coordinator, you are the first line of support in the prevention of facilities issues and should they occur, achieve an end goal of minimising operational disruption and impact to member and colleague experience.

You will oversee the daily administration/operation of the facilities department, (via the current and future systems including CAFM) which includes managing PPM repairs and scheduling maintenance, procurement, renovations, property and project management (alongside other colleagues). You will also ensure compliance with health & safety, and environmental regulations.

Responsibilities

  • Update the location/group facilities budget via PO/CAFM system and agreed spend approval process as required.
  • Attendance at asset management meetings as required (based on landlord) with complete reporting as outlined by head of FM.
  • Review invoicing and costs incurred in line with company manage expenses in accordance with policy.
  • Producing management reporting such as H&S, PPM reporting as agreed with Head of FM
  • Effective management and coordination of internal comms to colleagues across the business to update on project progress, planned works, issue resolution and emergency protocols.
  • Support colleague training on facilities-related policies, systems, procedures, and safety protocols via the people team, ensuring all training is available, up to date and tracked in Kallidus. Projects and systems of focus to include CAFM, Risk Proof, Sheild and Incedo.
  • Safety, Compliance & Operations
  • Manage and coordinate facilities maintenance and repair activities, including HVAC systems, electrical systems, plumbing, and building maintenance. Communicate to location teams/managing agents as required, plan and coordinate works.
  • Develop, with the Head of Facilities Management the company H&S policy
  • Deliver training on the H&S policy as required, updating supporting materials as required in line with required version control requirements.
  • Manage preventive maintenance programs to ensure equipment and systems are functioning properly.

Skills & Experience

  • High levels of competence with the Microsoft Office , Word, excel and power point. Other systems for project management, H&S and finance will be trained in-house.
  • Highly organised, able to manage multiple projects and priorities.
  • Excellent written and verbal communication skills
  • Able to prioritise workloads
  • Strong research and analytical skills to keep abreast of current legislation and assist with procurement of potential new contractors.
  • Undertake further professional development (at the company’s expense)

This role will require some travel, so please do keep that in mind before you apply.

To be considered, please send your CV to sheila@corecruitment.com

To view all our vacancies, go to, www.corecruitment.com

You must be able to live and work without restriction in the UK.