Administrator
2 days ago
Venesky-Brown’s client, a public sector organisation in Forres, is currently looking to recruit a part time Administrative Officer for up to 6 months on a rate of £13.21/hour PAYE. This role will be based onsite. The working hours are 17.5 hours per week. Flexible on days worked.
Responsibilities:
- Provide administration and support
- To assist the Operations Team in ensuring the efficient and effective operations across two locations
- To develop efficient administration processes and procedures
- To assist the Operations Director and the Operations Team in providing support and processes
- To liaise with Programme Leads in order to maintain good communication networks and clear Programme pathways
- Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables
- Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology
- Communicate with suppliers about events and discuss requirements to ensure all visitors have relevant details on event
- Minute taking at meetings
- Undertake additional support tasks
- Book venues, catering, transport and equipment where necessary
- Actively contribute to the development of administration processes
- Gaining an understanding and maintaining a knowledge of a wide range of projects across a distributed team
- Ability to prioritise multiple tasks and meet deadlines
Essential Skills:
- Excellent written and verbal communication skills
- A high level of organisational and problem-solving skills
- Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines
- Motivation and enthusiasm
- Discretion when handling personal and sensitive data
- Strong team working and collaboration skills
- An ability to self-direct as well as work as part of a distributed team
- A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required
- A willingness to travel within Scotland
- Educated to Higher Grade level or equivalent or have substantial experience in a similar post
- Numerate with a keen eye for detail
- Experience of Microsoft Office and Adobe software
- Highly organised with an ability to take initiative
- Experience of providing administrative support in an office environment would be an advantage
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