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Administrator

1 month ago

Forres, United Kingdom Venesky Brown Full time

Venesky-Brown’s client, a public sector organisation in Forres, is currently looking to recruit a part time Administrative Officer for up to 6 months on a rate of £13.21/hour PAYE. This role will be based onsite. The working hours are 17.5 hours per week. Flexible on days worked.

Responsibilities:

- Provide administration and support

- To assist the Operations Team in ensuring the efficient and effective operations across two locations

- To develop efficient administration processes and procedures

- To assist the Operations Director and the Operations Team in providing support and processes

- To liaise with Programme Leads in order to maintain good communication networks and clear Programme pathways

- Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables

- Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology

- Communicate with suppliers about events and discuss requirements to ensure all visitors have relevant details on event

- Minute taking at meetings

- Undertake additional support tasks

- Book venues, catering, transport and equipment where necessary

- Actively contribute to the development of administration processes

- Gaining an understanding and maintaining a knowledge of a wide range of projects across a distributed team

- Ability to prioritise multiple tasks and meet deadlines

Essential Skills:

- Excellent written and verbal communication skills

- A high level of organisational and problem-solving skills

- Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines

- Motivation and enthusiasm

- Discretion when handling personal and sensitive data

- Strong team working and collaboration skills

- An ability to self-direct as well as work as part of a distributed team

- A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required

- A willingness to travel within Scotland

- Educated to Higher Grade level or equivalent or have substantial experience in a similar post

- Numerate with a keen eye for detail

- Experience of Microsoft Office and Adobe software

- Highly organised with an ability to take initiative

- Experience of providing administrative support in an office environment would be an advantage