Executive Assistant

4 months ago

Forres, United Kingdom Orbex Space Full time

As the Executive Assistant to the Chief Executive Officer and Leadership Team at Orbex, you will serve as the primary liaison, providing essential assistance in optimising schedules, managing communications, and offering administrative support to improve the efficiency and effectiveness of our Senior Management daily operations.

**Orbex**

We are a rapidly growing company with staff located between our production and test facilities in Forres, Scotland and Copenhagen, Denmark. Working on cutting-edge advances in rocket fuel technology, Prime’s carbon footprint is up to 96% lower than comparable vehicles, leading to innovations in propulsion and tank structures. A state-of-the-art re-flight system means we can recover and reuse our technology, and innovations in separation mechanisms mean we leave no debris in space.

Having developed in-house production capability, we can 3D print complex engines, produce full-scale carbon composite fuel tanks, and have avionics and software testing labs in both Scotland and Denmark. Based in Forres, you will be right in the heart of this fast-paced cutting-edge company, gaining a unique insight into what it takes to build a new launch vehicle for a buoyant commercial market.

Orbex is an Equal Opportunity Employer and is working towards a more diverse workforce in the aerospace industry.

**The Position**

Your responsibilities will evolve on a daily basis, requiring you to exercise judgment and proactive decision-making to achieve the best outcomes and meet the needs of our management team.

The role offers the opportunity for you to work in a variety of areas including, but not limited to:

- Serving as the point of contact, handling inquiries with professionalism and enthusiasm while ensuring confidentiality
- Arranging travel and accommodation for both inbound and outbound visits for our Leadership and Executive Team
- Anticipating needs, taking initiative, and communicating effectively with individuals at all levels
- Efficiently coordinate meetings, events, and communications, ensuring timely responses
- Managing schedules with precision for optimal time management, including appointments, meetings, travel arrangements and expenses
- Managing multiple priorities and calendars effectively, to meet individual requirements
- Utilising interpersonal skills to foster relationships with clients, colleagues, and external stakeholders
- Providing general administrative support, including preparing memos, letters, invoices, statements, and other documents

**Requirements**:

- Proven experience in providing high-level support to senior executives, with a demonstrated ability to thrive in a fast-paced environment
- Previous experience working within an administrative background or as an Executive Assistant or Personal Assistant
- Exceptional organisational skills and meticulous attention to detail, with a proven track record of multitasking
- Experience working with complex diaries, management organisations, and traveling booking arrangements
- Excellent written and oral communication skills, with experience at C-suite level
- Working knowledge and expert proficiency in Microsoft Applications covering PowerPoint, Word, and Excel.

**Personality**

Orbex is a high-paced, startup culture where you will be encouraged to take assume responsibility for tasks and see them through.

It is imperative that you take initiative, communicate openly and can collaborate with technical and non-technical team members.

You must be able to thrive in an international, diverse, and multicultural environment.

**Location**

This role can be based in Forres HQ or London, and for the right person we will also consider a remote based set up.

**Security**

You must be a UK or European citizen or from a country that is a signatory to the MTCR convention. You will be required to obtain CTC clearance for the role.

**Benefits**
- Competitive salary
- Share Options in the company so you will really benefit from your hard work as the company grows and is successful.
- Company Cycle to Work scheme

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