Reception/Facilities Coordinator

2 months ago

Richmond Hill, United Kingdom J. Murphy & Sons Ltd Full time
Recently named as one of the 'Best Big Companies to Work For’ by Best Companies, J. Murphy & Sons Limited (Murphy) is a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure.
 
Operating in the United Kingdom, Ireland and Canada, Murphy provides better engineered solutions to infrastructure sectors including transportation; natural resources; power and water. Headquartered in London, Murphy has a number of related businesses – Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel, tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities.
 
Murphy employs around 3,600 engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success. 
#MoreToMurphy
Reception/Facilities Co-ordinator - Leeds
Murphy operates in the United Kingdom, Ireland and Canada and  provides a range of construction services to infrastructure sectors including rail, water, power and natural resources. Headquarters are in London, Murphy also boasts a number of related businesses – PTS; Construction, Development & Property Services; Ground Engineering; Utility Connections; Murphy Plant, and Urban Realm.
Murphy directly employs more than 3,000 engineers, professionals and skilled operatives and has skilled expertise in delivering pipelines, process engineering, design, marine, tunnelling, fabrication, bridges and piling, and it invests heavily in its substantial holding of plant, equipment and facilities.
The Reception/ Facilities Coordinator reports directly to the Facilities Manager , this role is based at our Leeds office - LS9 0NY.
This role will support the Murphy site at Leeds and our reception teams at our other locations  including, London, Hemel Hempstead, Cannock, Ollerton, Leeds, Stonecross, and Golborne.   
The primary function of the Reception/ Facilities Coordinator is to act as a local point of contact and will be responsible for operating the central switchboard system, managing desk and meeting room bookings, directing visitors and mail/post room and controlling the FM activities.
What you will be doing
Operation of central switchboard 
Management of desk and meeting room bookings 
Ensuring that meeting rooms are kept presentable when not in use
Management of FM helpdesk function for location
Management of inbound/outbound post and deliveries
Provision of daily and weekly status reports for office (occupancy, call volume, helpdesk tickets, FM/ Building services compliance checks and AOB)
Management of local office consumables
Oversight of service standards from key framework providers such as (cleaning, security, maintenance, catering) 
Raising orders through procurement where required
Greeting and directing guests and contractors to areas of work or meeting locations.
Control of contractors, including booking and arranging works with site
Maintaining the site FM logbook
Control of safe working practices via in house H&S team  
Who we are looking for
Experience of working within a corporate environment
Previous reception or hospitality experience along with strong customer servie skills
Ideally previous exposure of Facilities Management processes
IT Skills, including Outlook, Excel and Word 
Ability to work as part of a team with a professional, friendly and welcoming attitude
Pro-active and hands on and the ability to show initiative 
Must have excellent communication skills

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