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Office Manager

3 months ago

Glasgow, United Kingdom Anderson Knight Full time
Anderson Knight are recruiting for a medium-sized accountancy firm based in Glasgow, dedicated to providing exceptional financial services to our diverse client base. Ee are seeking a dynamic and experienced Office Manager.. This role is pivotal in ensuring the smooth operation of the office, focusing heavily on IT and digital transformation.
Job Summary: The Office Manager will be responsible for overseeing the day-to-day administrative functions of the firm, ensuring efficient office operations, and leading our digital transformation initiatives. The successful candidate will manage a team of three, including a secretary, an office junior, and a mailroom assistant. This role requires a proactive individual with a strong background in professional services and a keen interest in IT and office management.
Key Responsibilities:
1.
Office Management:
* Oversee daily office operations to ensure efficiency and productivity.
* Manage office supplies, equipment, and facilities.
* Develop and implement office policies and procedures.
* Coordinate maintenance and repairs for office equipment and facilities.
2.
Team Leadership:
* Supervise and provide guidance to the secretary, office junior, and mailroom assistant.
* Conduct regular performance reviews and provide constructive feedback.
* Foster a positive and collaborative work environment.
3.
IT and Digital Transformation:
* Lead the firm's transition to a paperless environment.
* Collaborate with IT specialists to implement digital solutions and ensure data security.
* Train staff on new technologies and digital processes.
* Manage IT resources and troubleshoot basic technical issues.
4.
Administrative Support:
* Support senior management with administrative tasks and project coordination.
* Organise and maintain electronic filing systems.
* Manage correspondence, scheduling, and meeting logistics.
Qualifications and Experience:
* Proven experience as an Office Manager, preferably within a professional services environment.
* Strong understanding of office management responsibilities and procedures.
* Demonstrated experience in leading digital transformation initiatives.
* Excellent organisational and multitasking abilities.
* Proficiency in Microsoft Office Suite and other office management software.
* Strong interpersonal and leadership skills.
* Exceptional communication and problem-solving skills.
* Ability to work independently and as part of a team