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Finance & Administration Officer

3 months ago

South Hackney, United Kingdom Prentis Solutions Limited Full time
Pay: 31,600 Pro Rata
Job is a permenant, part time role, 3 days week
A Full job descripiton.
Summary of generic duties:
* Creating and implementing financial policies and procedures
* Managing financial transactions and accounts
* Preparing financial statements, reports, and budgets
* Monitoring financial performance and making recommendations for improvement
* Managing financial risks and investments
* Dealing with telephone calls & enquiries in a helpful & polite manner
* Ordering and progressing repairs requests.
Summary OF specific responsibilities:
* Responsible for administering & processing suppliers invoices & payments ensuring proper approvals & checks are made.
* Responsible for reconciliations of all the Co-op's Bank Accounts & transfers within accounts.
* To ensure prompt invoicing of the Qtr MMA Allowance from Hackney Council
* To providing cash flow forecasts, financial & management reports.
* To be responsible for receipt, reconciliation & banking of cash received for rents, permits Sheds etc.
* To arrange & service the monthly Finance Meeting, ensuring invoices & other payments are ready for approval.
* To prepare & monitor the Estate Office Repairs, Stationery & equipment budgets
* To be responsible for ordering Office Repairs, Stationery & Office Equipment, ensuring equipment (e.g. fire fighting equipment) is maintained in working order.
* To be the Lead Officer on IT matters, involving purchase of new IT systems, computers & associated repairs & upgrades.
* To be responsible for the preparation & maintenance of the Financial Procedure Manual.
* To be responsible for rent accounting involving posting income to the rent ledger including Housing Benefit & reconciliations to the Giro account.
* To ensure Rent Accounts are monitored up to £300.00, sending reminder letters for arrears, non- payment or HB using the Pyramid system.
* To ensure that prompt returns are made to the FCA, Customs & Excise & HMRC.
* To ensure all Pyramid ledgers are closed in the correct periods.
* To be responsible for year end procedures, providing information for Auditors such as outstanding liabilities & income.
* Responsible for the administering payroll system & personnel records.
* Responsible for maintaining & administering manual cashbooks & computerised financial systems.
* Responsible for administering the petty cash system.
* To assist with the arranging of AGM's and producing the Annual Report.
* Responsible for the maintenance of the Asset & Share Registers
* This job description is not exhaustive and is subject to change