Facilities Administrator

1 week ago

Clydebank, United Kingdom Venesky Brown Full time

Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).


Responsibilities:


- Receive and process telephone requests for non- emergency and emergency Estates jobs and

service requests, reporting, progress general requests and enquiries and transcribe information from telephone-based voicemail calls.

- Ensuring all internal and external telephone requests or enquiries is dealt with in an efficient, effective and professional manner.

- Operate and monitor the facilities/estates software system (Agility), providing customer feedback on reported defect progress on request. Tracing jobs where job numbers have been mislaid/lost. Archiving all defects and planned preventative maintenance tasks.

- Proficient in the use of the Board’s email, voicemail systems and internal and external paging system.

- Reporting any defects to relevant on and off-site maintenance companies, recording calls and

job references and ensuring follow up calls where necessary.

- Responsible for raising purchase orders for stationary and office equipment.

- Provide regular monitoring information on performance in compliance with targets.

- Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property related assets is managed effectively in line with the current NHS Scotland

and statutory guidance.

- Provide weekly performance reports to senior management to ensure the efficient use of the

maintenance work force.

- Ensure that Health & Safety legislation requirements are maintained within work tasks by

ensuing Risk Assessments are available and current, monitor for review dates for both Risk

Assessments and departmental policies and maintain a hard copy of viewing by operators.

- Prioritise and forward emergency jobs to appropriate Supervisor for allocation to relevant staff.

- Carry out the completion of staff payroll (SSTS) for Estates and Security ensuring accurate

information is input.

- Revert to manual process of written and verbal communication in the event of electronic system

failure.

- Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.

- Maintain/record stationery stock levels

- Collate recorded information ensuring anomalies are highlighted to relevant supervisor/manager

to ensure closure.

- Distribute incoming Estates/Helpdesk mail. Ensure outgoing mail is correctly addressed and

delivered to the mailroom.

- Complete all management administration tasks typing of letters, memo’s spreadsheets as required on behalf of Estates Managers.

- Record minutes and prepare papers of meetings as and when required.

- Provide cover to Estates reception desk when required.



Essential Skills:


- Experienced administrator with evidence of facilities, estates or maintenance coordination

- The post holder requires to develop a base level of theoretical knowledge of trades within the

department i.e. Multi Skill Technician, Maintenance Assistant & Building Craft Operative

- Knowledge of full range of administrative and organisation policies and procedures acquired

through training and relevant experience (e.g. Advanced keyboard skills, formatting large documents, complex spreadsheets).

- Software skills e.g. (word, excel, outlook, database creation and management, access, power point, internet, intranet) gained through HNC qualification or relevant experience.

- Legionella Awareness


If you would like to hear more about this opportunity, please get in touch.

  • Facilities Administrator

    1 week ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities:- Receive and process...

  • Facilities Administrator

    5 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities: - Receive and...

  • Facilities Administrator

    2 weeks ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities:- Receive and process...

  • Facilities Administrator

    2 weeks ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities:- Receive and process...

  • Facilities Administrator

    2 weeks ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities:- Receive and process...

  • Facilities Administrator

    7 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Read all the information about this...

  • Facilities Administrator

    7 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Read all the information about this...

  • Facilities Coordinator

    2 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking a skilled Facilities Coordinator to join their team on a 3-month contract. This role will be based on-site, and the working hours will be Monday to Friday, 8am to 4pm.Key Responsibilities:Receive and process non-emergency and emergency facilities requests and service requests,...

  • Facilities Coordinator

    2 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking a skilled Facilities Coordinator to join their team on a 3-month contract. This role will be based on-site, and the working hours will be Monday to Friday, 8am to 4pm.Key Responsibilities:Receive and process non-emergency and emergency facilities requests and service requests,...

  • Facilities Administrator

    1 week ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time €13

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities: - Receive and...

  • Facilities Coordinator

    2 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13

    Job SummaryVenesky Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. This role will be based on site and will involve coordinating maintenance and estates activities.Key ResponsibilitiesReceive and process requests for non-emergency and emergency estates jobs and service...

  • Facilities Coordinator

    2 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13

    Job SummaryVenesky Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. This role will be based on site and will involve coordinating maintenance and estates activities.Key ResponsibilitiesReceive and process requests for non-emergency and emergency estates jobs and service...

  • Facilities and Estates Coordinator

    2 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking an Estates Administrator & Coordinator for an initial 3-month contract. This role will be based on-site and the working hours will be Monday to Friday, 8 hours a day.Key Responsibilities:Receive and process telephone requests for non-emergency and emergency Estates jobs and...

  • Facilities and Estates Coordinator

    2 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking an Estates Administrator & Coordinator for an initial 3-month contract. This role will be based on-site and the working hours will be Monday to Friday, 8 hours a day.Key Responsibilities:Receive and process telephone requests for non-emergency and emergency Estates jobs and...

  • Administrator

    2 months ago

    Clydebank, United Kingdom Kingsacre Care Home Full time

    Kingsacre Care Home is looking for an Administrator with great organisational, inter-personal and first point of contact skills. (This is a temporary position to cover maternity leave)Our state-of-the-art care home is based in Duntocher.  We are proud to offer nursing and dementia care within the finest facilities, for up to 66-residents.Every day will...

  • Estates Administrator

    4 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking an Estates Administrator & Coordinator for a 3-month contract. This role will be based on-site and will involve working Monday to Friday, 8:30am to 4:30pm (37 hours per week).Key Responsibilities:Receive and process telephone requests for non-emergency and emergency Estates jobs...

  • Estates Administrator

    6 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking an Estates Administrator & Coordinator for a 3-month contract. This role will be based on-site and will involve working Monday to Friday, 8:30am to 4:30pm (37 hours per week).Key Responsibilities:Receive and process telephone requests for non-emergency and emergency Estates jobs...

  • Estates Administrator

    5 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13

    Job DescriptionVenesky-Brown's client, a public sector organization, is seeking a skilled Estates Administrator & Coordinator for a 3-month contract. This role will be based on-site and will involve working Monday to Friday, 8:30am to 4:30pm (37 hours per week).Key Responsibilities:Receive and process non-emergency and emergency Estates jobs and service...

  • Office Administrator

    3 months ago

    Clydebank, United Kingdom Northern Marine Group Full time

    **The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.**: **Key Responsibilities**: - Opening office each morning/screening night service messages - Checking, logging, and distributing incoming ships mail items - Processing outgoing courier shipment requests and preparing associated...

  • Part-Time Administrator

    2 weeks ago

    Clydebank, West Dunbartonshire, United Kingdom Kingsacre Care Home Full time

    Kingsacre Care Home is seeking a dedicated Part-Time Administrator to support our team in providing exceptional care to our residents.Located in Duntocher, Glasgow, we offer a state-of-the-art facility for our 66 residents.As an integral part of our dynamic and growing environment, the Administrator will play a crucial role in ensuring smooth daily...