Facilities Coordinator

4 days ago

Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time
Job Description

Venesky-Brown's client, a public sector organization, is seeking a skilled Facilities Coordinator to join their team on a 3-month contract. This role will be based on-site, and the working hours will be Monday to Friday, 8am to 4pm.

Key Responsibilities:

  • Receive and process non-emergency and emergency facilities requests and service requests, reporting progress and transcribing information from voicemail calls.
  • Ensure all internal and external requests or enquiries are dealt with in an efficient, effective, and professional manner.
  • Operate and monitor the facilities/estates software system, providing customer feedback on reported defect progress on request.
  • Responsible for raising purchase orders for stationery and office equipment.
  • Provide regular monitoring information on performance in compliance with targets.
  • Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property-related assets is managed effectively.
  • Provide weekly performance reports to senior management to ensure the efficient use of the maintenance workforce.
  • Ensure that Health & Safety legislation requirements are maintained within work tasks by ensuring Risk Assessments are available and current.
  • Carry out the completion of staff payroll (SSTS) for Estates and Security, ensuring accurate information is input.
  • Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.
  • Distribute incoming Estates/Helpdesk mail.
  • Complete all management administration tasks, typing of letters, memos, spreadsheets as required on behalf of Estates Managers.
  • Provide cover to Estates reception desk when required.

Essential Skills:

  • Experienced administrator with evidence of facilities, estates, or maintenance coordination.
  • The post holder requires to develop a base level of theoretical knowledge of trades within the department.
  • Knowledge of full range of administrative and organizational policies and procedures acquired through training and relevant experience.
  • Software skills, such as word, excel, outlook, database creation and management, access, power point, internet, and intranet, gained through HNC qualification or relevant experience.

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