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Administrative Assistant

3 months ago

Leicester, United Kingdom NEXT Full time

Finance Modernisation Administrator

Do you have experience as a department administrator?

If you are organised, professional, have good interpersonal skills and are able to work confidently on your own and with a Management team, we have the role for you

About the team

Our Finance team is very friendly and welcoming - we are a passionate and forward thinking bunch who work hard and are true advocates of Next and the values that we hold as well as being true advocates of the NEXT brand

This role will be joining the Finance Modernisation team at our Head Office in Enderby, Leicestershire who are currently working on a high profile Finance transformation programme .

About the role

The successful candidate will provide day to day administrative support to the Finance Modernisation team and will be based in the office.

Responsibilities include but are not limited to:

  • Managing diaries for both internal and external meetings including setting up meetings via Google Calendar
  • Supporting managers by taking notes and capturing actions during meetings
  • Managing meeting room calendars and ensuring meeting rooms are kept clean and tidy and all equipment is in working order - a contact point for Facilities / IT including issues with equipment
  • Managing and responding to correspondence and emails in a timely and professional manner
  • Assisting in the preparation of reports and documents.
  • Maintaining an organised filing system for both physical and digital programme documents
  • Arranging onsite, offsite meetings and department away days.
  • Assisting with travel arrangements
  • Supporting the onboarding of new starters
  • Completing department admin
  • Liasing with other PA's and admin teams from the business and third parties
  • Monitoring and managing relevant inboxes and calendars
  • Ordering stationery and other equipment/consumables when required
  • Overseeing general housekeeping of the departments / office space

About you

  • Highly organised and ability to prioritise
  • Ability to take initiative
  • Through attention to detail
  • Flexibility and openness to change
  • Clear and confident communicator - not afraid of challenging the norm
  • Strong PC skills (specifically Excel and Google)
  • High levels of confidentiality, tact and diplomacy
  • Ability to work under pressure in a fast paced environment
  • Experience of working as a PA or Administrator

ABOUT US

You know Next, but did you know we're a FTSE-100 retail company employing over 35,000 people across the UK and Ireland? We're the UK's 2nd largest fashion retailer and for Kidswear we're the market leader. At the last count we have over 500 stores, plus the Next Online and it's now possible to buy on-line from over 70 countries around the world So we've gone global

ABOUT SOME OF OUR BENEFITS

  • 25% off most NEXT, MADE , Lipsy , Gap and Victoria's Secret products ( when purchased through NEXT)
  • Company performance based bonus
  • Sharesave scheme
  • On-site Nursery available; OFSTED outstanding in all areas
  • 10% off most partner brands & up to 15% off Branded Beauty
  • Early VIP access to sale stock
  • Access to fantastic discounts at our Staff Shops
  • Restaurants with great food at amazing prices
  • Access a digital GP and other free health and wellbeing services
  • Free on-site parking
  • Financial Wellbeing - Save, track and enhance your financial wellbeing
  • Apprenticeship - Grow and develop on the job whilst gaining a qualification
  • Direct to Work - Discount online and instore, collect your items the next day for free from your place of work or local store
  • Support Networks - Access to Network Groups to empower and celebrate each other
  • Wellhub - Discounted flexible monthly gym memberships, with apps, PT sessions and more

Conditions apply to all benefits. These benefits are discretionary and subject to change.

We aim to support all candidates during the application process and are happy to provide workplace adjustments when necessary. Should you need support with your application due to a disability or long-term condition, feel free to get in touch with us by email (please include 'Workplace Adjustments' in the subject line), or call us on and leave a voicemail.