Administration Assistant

2 days ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

We are looking for an enthusiastic and motivated Administration Assistant preferably with some previous administration experience to work within the Neonatal service at the Leicester General Hospital. The post may need cover cross-site. The applicant needs to have computer skills, good communication skills and experience of working in a team.

To provide efficient and confidential administrative support to the Matron and Senior Nurses.

To assist Unit Manger with administrative support, maintaining and ensuring filing is filed in staff records.

To assist with data collection for the Neonatal Service.

To assist the Unit Manager with administrative support, maintaining staff records and ensuring filing is filed in staff records and data.

To produce correspondence on behalf of the Unit Managers and Matron.

To assist with interviews for all non-medical staff.

Prioritise daily workload to ensure deadlines are met.

To work independently and on own initiative.

To assist with managing the unit manager’s and matron’s diary arranging appointments. Booking meeting rooms and preparing papers in preparation for meetings.

To attend meetings, take minutes, and initiate follow up action as required.

To maintain efficient office filing systems (electronic and paper). Review or update as required.

To carry out photocopying as and when required.

Arrange minor works, liaise with estates and external contractors.

Process and record and monitor petty cash system.

Deal with confidential and sensitive telephone enquiries in a sympathetic but confident manner.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

**About the University Hospitals of Leicester NHS Trust**: (leicestershospitals.nhs.uk)
- To assist the Unit Manager with administrative support, maintaining staff records and ensuring filing is filed in staff records and data.
- To produce correspondence on behalf of the Unit Managers and Matron.
- To assist with interviews for all non-medical staff.
- Prioritise daily workload to ensure deadlines are met
- To work independently and on own initiative,
- To assist with managing the unit manager’s and matron’s diary arranging appointments. Booking meeting rooms and preparing papers in preparation for meetings.
- Prioritise Unit Managers, Matrons and Senior Nurse post, flagging up items of urgency.
- To attend meetings, take minutes, and initiate follow up action as required.
- To maintain efficient office filing systems. Review update/develop as required.
- To carry out photo copying as and when required.
- Arrange minor works, liaise with estates and external contractors.
- Process and record and monitor petty cash system.
- Deal with confidential and sensitive telephone enquiries in a sympathetic but confident manner.
- To assist with data collection for the Neonatal Service.

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