Travel Co- Ordinator

2 days ago


Cramlington, United Kingdom Talent84 LTD Full time
Job Summary:
The Travel Coordinator is responsible for managing all aspects of travel arrangements for the company, including flights, rail tickets, transfers, hotel bookings, car hire, and visas when required. This role involves close collaboration with Directors, Project Managers, and team members to ensure travel plans align with business needs. The Travel Coordinator will also oversee vehicle management, expense tracking, and cost-effective procurement of travel services while ensuring that company policies are adhered to, and costs are controlled.
Key Responsibilities:
Travel Management:
Coordinate all travel for the team, including flights, rail tickets, transfers, hotel bookings, car hire, and visas (if applicable).
Liaise with Directors, Project Managers, and individual team members to create efficient travel plans.
Research and secure the best travel options and deals for both current and new projects.
Vehicle and Fleet Management:
Source competitive van and car hire services, ensuring coverage for all business travel needs. Ensure pool vehicles are properly maintained and manage the booking schedule.
Monitor vehicle leases and establish cost-effective replacement options when agreements expire.
Report and manage vehicle collisions or accidental damage claims with the insurance company, ensuring timely and accurate paperwork.
Expense and Credit Card Tracking:
Track employee expenses and credit card receipts, maintaining up-to-date records in the appropriate database.
Order and distribute fuel cards, monitoring usage and preventing fraud or irregular spending. Regularly review fuel card spend and report anomalies to the relevant department.
Hotel and Lodge Coordination:
Negotiate and monitor hotel costs, striving to secure the best corporate deals and memberships. Manage weekly payments for lodge and subsistence, ensuring all bookings are cost-effective and meet company standards.
Attend the weekly resource call to plan upcoming travel requirements in line with project demands.
Commercial and Financial Awareness:
Ensure all travel arrangements, vehicle hire, and related services are commercially viable and
within the company’s financial considerations.
Be proactive in finding cost-saving opportunities without compromising quality or service.
Other Duties:
Perform additional duties as required, in accordance with the company’s evolving business
needs.
Qualifications and Skills:
Proven experience in travel coordination or a similar role Strong organisational and multitasking skills
Ability to work under pressure and manage changing priorities
Excellent communication and interpersonal skills for liaising with internal teams and external suppliers
Attention to detail and the ability to track expenses and receipts accurately Commercial awareness and the ability to work within financial constraints Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Familiarity with travel booking systems and vehicle management processes is an advantage Problem-solving skills with a proactive approach to challenge
Key Competencies:
Organised: Able to manage multiple travel arrangements and tasks simultaneously.
Cost-Conscious: Always seeking the most economical options for travel, vehicle hire, and accommodations.
Proactive: Researching and suggesting improvements to travel policies, systems, and suppliers. Team-Oriented: Comfortable working with a wide range of staff across different departments. Detail-Oriented: Ensuring all paperwork, including travel bookings, expense reports, and vehicle claims, is accurate and timely.
Working Conditions:
This role may require flexibility in working hours due to varying travel schedules. The Travel Coordinator will primarily work from the office but may need to liaise with external suppliers and attend planning meetings
  • Travel Co- Ordinator

    2 months ago


    Cramlington, United Kingdom CV-Library Full time

    Job Summary: The Travel Coordinator is responsible for managing all aspects of travel arrangements for the company, including flights, rail tickets, transfers, hotel bookings, car hire, and visas when required. This role involves close collaboration with Directors, Project Managers, and team members to ensure travel plans align with business needs. The...


  • Cramlington, United Kingdom MHA Full time

    **Job reference** REQ021329 **Activities Co-ordinator based at Harwood Court, Cramlington**: **Job description** **Available Hours**: **Permanent - Part Time - 20 hours per week.** - We are currently recruiting for an Activities Co-ordinator to join our team and to work within the Home to provide activity opportunities for our residents. - In conjunction...

  • Clerical Co-ordinator

    6 months ago


    Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    To support the Senior Clinical Nurse, Bed Bureau, in the establishment and implementation of systems to ensure bed availability and co-ordinated patient movement in line with good clinical care. To contribute to successful performance on Emergency and Elective Care targets such as 4 hour wait and in-patient waiting times. Act as an information resource for...


  • Cramlington, United Kingdom Northumbria Healthcare - NHFM (Northumbria Healthcare Facilities Management) Full time

    An exciting opportunity has arisen for an Admin Co-Ordinator to join our team and provide an efficient and effective administrative service within NHFM. This role will specifically be providing administrative support for our Programme Management Office and Capital Projects team, but the post holder will work in partnership with all NHFM Admin teams. Provide...

  • Clerical Co-ordinator

    6 months ago


    Cramlington, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    The Clerical Coordinator will be responsible for collecting, collating and disseminating information on bed availability and patient demand, both emergency and elective, for a given trust site each shift. They will also be responsible for monitoring patient arrivals and discharges within Emergency Care Centre, Rapid Assessment &Treatment Unit, Medical...


  • Cramlington, United Kingdom CV-Library Full time

    Readiness Administrator / Co-Ordinator Location: Cramlington Reporting To: Senior Operational Readiness Manager About the Role Reporting into the Senior Operational Readiness Manager you will check the readiness of newly recruited engineers to ensure they start training with all the necessary pre-requisites complete ahead of their first day. This will...


  • Cramlington, United Kingdom Hytorc Full time

    **Service Administrative Assistant**: Cramlington, England, United Kingdom **_ HYTORC was formed in 1968. We are the world’s leader in hydraulic and pneumatic torque wrench manufacturing. Our mission is to make industrial bolting safer, simpler and more precise and thus, reliable. With over 50 years of experience focused entirely on engineering new...

  • Catering Storekeeper

    7 months ago


    Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    The co-ordinate, receive, check in, store, maintain records with computerised system, distribute stores as and when required within the catering department, adhering to all trust policies and financial controls in compliance with the Trust Patient Confidentiality Policy.


  • Cramlington, United Kingdom Royal Voluntary Service Careers Full time

    Royal Voluntary Service has an opportunity available for an ACTIVITY GROUP COORDINATOR to join our team.You will join us on a part-time, permanent basis, and in return, you will receive a competitive salary of £9,731.14 per annum (£22,706 FTE). The role will be Home based with regular travel in South East Northumberland to deliver activity groups. About...


  • Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    Provide an administrative service to NHFM and fully adhering to all Trust Policies. Transcribe minutes of key meetings in a timely and accurate manner. Maintain action records of key meetings, sharing actions as appropriate and in a timely manner. Responsible for efficient booking of staff training requirements, venue information in conjunction with...


  • Cramlington, United Kingdom M Group Services Full time

    About The RoleWe are looking for an individual who has good administration background who can manage & own this work stream. They will be expected to structure and improve the processes in the department and fully understand the operational needs in the department. You will be part of a wider administration team, who work together with the operational teams...

  • Nursing Associate

    6 months ago


    Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    To assess, plan, implement and evaluate nursing care working as a member of the ward team under the direction of the Ward Manager. To be responsible for the organising and co-ordination of nursing services in the ward/department in the absence of senior staff on a regular basis. To exercise accountability as set out in the NMC Code of Professional Conduct....

  • Receptionist

    6 months ago


    Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    Greet visitors to the building, oversees the completion of the visitors register, contacting colleagues as necessary and directing visitors to the right place in the building. The Post Holder must be customer focused with excellent customer care skills. Respond to caller enquiries, redirecting calls to colleagues as appropriate. Assist the Centre Manager in...


  • Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    The post will be flexibly time-tabled to meet the demands of the service and the timing of sessions may change as the service develops. This post is open to trainees who have completed foundation training. The role and responsibilities will be adjusted according to prior experience. The fellow will provide medical support within the Clinical Research...

  • Customer Operations

    5 months ago


    Cramlington, United Kingdom Thermo Fisher Scientific Full time

    **Customer Operations / Support Specialist - Demo Hardware**: **Location: Benton Lane Newcastle** **Office based Monday to Friday** The Customer Operations & Support Specialist - Demos, will work with the Field Application Specialists, Commercial team and Customers as well as internal collaborators to co-ordinate demand for hardware demo pool equipment...

  • Frailty Practitioner

    7 months ago


    Cramlington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    This job will involve working at the interface with Elderly Care consultants. The post holder will develop the Scope of Nursing Practice and provide nursing excellence in patient care for our Elderly population. This will reinforce the concept of patient-centred care and take forward the Trusts vision within Care of the Elderly. To provide specialist and...


  • Cramlington, United Kingdom Renolit Full time

    Distribution Controller We are recruiting for a Distribution Controller in our Logistics Department at RENOLIT Crmalington site. The successful person would be repsonsible for the co-ordination and control of our products to our global customer base, ensuring delivery performance meets cost, quality and service parameters and arrange and schedule the...


  • Cramlington, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    The clinical research fellow will receive both clinical experience in acute medicine and provide clinical support for a portfolio of acute medicine and research (50% acute medicine, 50% supporting acute medicine research). The clinical research fellow will receive both clinical experience in acute medicine and provide clinical support for a portfolio of...


  • Cramlington, Northumberland, United Kingdom Enerpac Tool Group Full time

    Enerpac Tool Group is seeking a highly motivated and organized Customer Service Representative to join our team. This is a month FTC role that will cover maternity leave, providing an excellent opportunity for the right candidate to gain valuable experience in customer-facing roles.As a Customer Service Representative, you will be responsible for managing...


  • Cramlington, Northumberland, United Kingdom Brown and Wills Recruitment Ltd Full time

    An interesting opportunity has become available at Brown and Wills Recruitment Ltd for a Building Services Coordinator / Manager with an electrical bias. You will provide building services support on a key construction project based in the North of England, working closely with the delivery team and coordinating building services packages. You will have...