Assistant, Purchase Ledger

2 weeks ago

Woking, United Kingdom McLaren Racing Full time

Job description

At
McLaren, our mission is to set the standard for high performance in sport.
Everyone, in every part of the team, has a role to play. So if you want to test
your ideas with the world watching... And measure your progress in
milliseconds... And play your part in racing history... You belong here. High
performance starts with you.

Purpose of the Role:
The key purpose of the role is to assist in the operation of the purchase ledger, ensuring accurate and timely processing of invoices and credit notes, enabling supplier payment terms to be met.

As part of our continuous improvement to be cost cap competitive, the role will be an important part in identifying and driving transformation within the finance function, in order to streamline and maximise resources.

Principal Accountabilities:

  • Matching and processing both GBP and foreign invoices and credit notes, ensuring they are coded correctly.
  • Reconciliation of supplier statements.
  • Liaising with internal staff, and external suppliers.
  • Dealing with supplier queries.
  • Running fortnightly BACS payment runs, and check bank details are up to date.
  • Setting up new suppliers on the system, and sending any bank details off to be verified, in line with anti-fraud processes.
  • Assisting in month end tasks such as o Invoice accrual, VAT accrual, Contractors accrual, DPO and Intrastat.
  • Completely the monthly deferment statement.
  • Submit payment practices and performance report bi-annually.
  • Preparation and posting of fuel invoices, ferries, shipping and sixth invoices.
  • Liaising with the buying team to resolve any queries on prices or quantities.
  • Support the month end process and deliver high quality output.
  • File Company data in a logical and methodical order.

Job requirements

Knowledge, Skills and Experience:

  • Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders. Able to escalate any significant matters to management on a timely basis.
  • Excellent analytical and problem-solving skills with strong attention to detail. 
  • Proactive mindset and strong organisational skills with the ability to work independently and manage multiple priorities in a dynamic environment.
  • Persistent when resolving issues.
  • Good at questioning and spotting irregularities.
  • Team player, supportive of others within the team.
  • Comfortable working in a fast-paced environment.
  • Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.

What can McLaren
offer?

We constantly strive to be better tomorrow than
we are today. Our ambition is to be the most pioneering and exhilarating racing
team in the world, and our collective task is to set the standards for high
performance in sport. We show up every day with energy and enthusiasm, ready to
play our part.

We encourage and support diversity, equity and
inclusion. We will actively promote a culture that values difference and
eliminates discrimination in our workplace.

McLaren Racing is based at the iconic McLaren
Technology Centre (MTC) near Woking. Here at McLaren.

Our state of the art, sustainable campus offers
many facilities including a gym, restaurant and indoor and outdoor break-out
areas, as well as direct access to park and common land. The MTC is connected
to Woking mainline station via regular shuttle buses, from which London
Waterloo is a 30 minute train ride.

We offer a comprehensive package of benefits
including private healthcare, car schemes, life insurance and generous pension
contributions.

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