Accounts Assistant

6 months ago

Woking, United Kingdom Page Personnel Full time

Varied and Interesting role
- Great culture and team

**About Our Client**:
Our client a Successful International Business based in Old Woking, Surrey are currently recruiting for an Accounts Assistant to join the team. This role offers hybrid working

As the Accounts Assistant based from Old Woking, Surrey you will be responsible for:
Duties and Responsibilities:
Cashbooks Management
- Maintain cashbooks, post receipts and payments in Sales and Purchase Ledgers, in a timely manner to keep accurate and up to date records. Post nominal entries for cash transactions and as instructed
- Check supplier statements and communicate with the Purchasing Dept. and suppliers as necessary
- Monthly Bank Reconciliations on all bank accounts
- Generating reports from accounting software
- Create BACS payment instructions as required for authorization
- Generate and send remittance advices
- Manage petty cash in foreign currencies and its records

Credit Control/Receivables
- Keep Sales Ledger/Receivables up to date together with CRM notes.
- Generate statements and forward to customers
- Liaise closely with the Sales Dept. to manage and contact Debtors as necessary
- Check payment history/order status and advise dispatch/non dispatch of goods for orders over credit limit.
- Generate 'Debtors' List' weekly and monitor balances and credit terms
- Obtain credit report and review credit history for existing customers as requested by the head of Sales via the Finance Manager and consult Finance Manager on new credit terms to be authorised by both Finance Manager and head of Sales.
- Generate letters of demand and keep records

Purchase Invoices, Payables and Expenses
- Post supplier invoices on the system to match Purchase Orders
- Liaise with other departments as necessary for payment authorizations
- Process supplier payments by BACS following approval from the Finance Manager.
- Receive instruction from the Finance Manager and process BACS payment for group companies.
- Communicate with suppliers as and when required.
- Liaise with company credit card holders for personal expenses and cash expenses.
- Maintain electronic invoice/credit files.

Sales Ledger
- Responsible for ensuring that all entries made in Sales Ledger by sales administrators are correct and in line with instructions given from time to time to Sales Administration team, so data on the Sales Ledger can be posted to appropriate analysis codes in the Opera system and FX.
- Liaise with IT Specialist & Data Management Analyst and sales administrators as and when necessary to ensure that all possible issues can be prevented or resolved swiftly if occurs

VAT Returns - monthly
- Generate VAT analysis file, authorized by FM, and submit VAT Return online

Assisting Head of the Department
- Posting month end journals and assisting with month end reporting
- Research information as requested by the department head
- Filing documents as required
- Assist as required for group reporting and performance analysis
- Assist with ad-hoc projects as required

**The Successful Applicant**:

- Relevant Accounting experience highly desirable
- You can be studying towards an Accountancy Qualification but its not essential
- Self-confidence and diplomacy to liaise internally & externally
- Ability to make decisions based on information gathered
- Ability to prioritise work with efficiency and accuracy
- Ability to work under pressure and to tight deadlines
- Be a good team worker
- Flexible attitude to work with willingness to assist with tasks beyond regular responsibilities
- Good IT skills
- Intermediate level of MS Office package, including Excel
- Professional telephone and written business communication skills

**What's on Offer**:

- Salary £24,000 - £30,000
- Hybrid Working Pattern after training - 2 days in the office and 3 days from home
- 35 hour working week - hours 8.00am - 4.00pm some potential flexibility over start time
- Free Parking - Better if you're a driver
- Pension - Governed by auto-enrolment - company contribution equivalent to 5.5% of basic salary. Employee contribution currently 3.5%.
- Holiday - 20 days holiday plus 8 days bank holidays.

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