Facilities Manager

3 weeks ago

Oxford, United Kingdom Manpower UK - RISE Full time

A very established company in Oxford are looking for a Facilities Manager to oversee the running of the Head Office Building from a facilities perspective, looking after a small team of staff and working closely with the Group Health and Safety Manager and Directors.

You need to be a highly motivated individual with a proactive approach to the role, and you must have proven experience in facilities management in a relevant environment, a working knowledge of health and safety matters, and demonstrable experience of managing a busy and varied workload. Excellent customer service and communications skills are also essential.

You need to have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment and be IOSH/NEBOSH qualified.

Key Accountabilities:

Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines

Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects

H&S Inductions and workspace assessments

Responsible for procuring defined goods and services for the portfolio

Managing refurbishments relocation's or renovations as they arise in the portfolio and being available for advice to other business units on similar projects

Will champion and drive through the implementation of the group purchasing policy across the core group functions

Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building

Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts.

Identifying new components and obsolescence with the suppliers

Managing contract reviews and terminating arrangements

Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets

Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management

Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed

Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works

Develop and promote good working relationships with all office staff and other key stakeholders

Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement

Identify deficiencies of work/service and report to management

Implement improvements to service delivered by contractors, staff, and other parties

Manage and lead change to ensure minimum disruption to core activities

Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money

Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling

Compiling weekly updates to the Group Head of Health, Safety and Sustainability

Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences

Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments.

The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role.

Qualifications, Experience & Skills:

You must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement

IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property.

Previous experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations

Good working knowledge of Microsoft Office/Excel, Teams and Word

Technical understanding of how a building works from a M&E point of view

Previous experience of managing contractors and staff

Desirable:

A training qualification from IWFM

Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification

Prince2 or Agile qualifications in project management

Working in Oxford with parking and an onsite Gym, 8am - 4pm Monday to Friday.

competitive salary of £40k, 25 Days holidays, Private Medical Insurance and Pension.

Job Tenure: Permanent and Full-Time Salary: Up to £40000.00 per annum Location: Oxford, Oxfordshire

  • Facilities Manager

    4 weeks ago

    Oxford, United Kingdom Allen Associates Full time

    Job Description Deputy Building & Facilities Manager C£40,000 OXFORD This is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Deputy Building & Facilities Manager, supporting the Building Manager with all aspects of the maintenance, facilities, and service contracts for the site, including grounds, caretaking, catering,...

  • Facilities Manager

    4 weeks ago

    Oxford, United Kingdom Allen Associates Full time

    Deputy Building & Facilities Manager C£40,000 OXFORDThis is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Deputy Building & Facilities Manager, supporting the Building Manager with all aspects of the maintenance, facilities, and service contracts for the site, including grounds, caretaking, catering, and Health &...

  • Facilities Manager

    1 week ago

    Oxford, United Kingdom Manpower UK Ltd Full time

    A very established company in Oxford are looking for a Facilities Manager to oversee the running of the Head Office Building from a facilities perspective, looking after a small team of staff and working closely with the Group Health and Safety Manager and Directors. You need to be a highly motivated individual with a proactive approach to the role, and you...

  • Facilities Manager

    3 weeks ago

    Oxford, United Kingdom Manpower UK Ltd Full time

    A very established company in Oxford are looking for a Facilities Manager to oversee the running of the Head Office Building from a facilities perspective, looking after a small team of staff and working closely with the Group Health and Safety Manager and Directors.You need to be a highly motivated individual with a proactive approach to the role, and you...

  • Facilities Manager

    1 month ago

    Oxford, United Kingdom CV-Library Full time

    A very established company in Oxford are looking for a Facilities Manager to oversee the running of the Head Office Building from a facilities perspective, looking after a small team of staff and working closely with the Group Health and Safety Manager and Directors. You need to be a highly motivated individual with a proactive approach to the role, and you...

  • Facilities Maintenance Specialist

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom City Facilities Management Holdings Ltd Full time

    About the Role:This is a key position within City Facilities Management Holdings Ltd, focusing on planned and reactive maintenance across multiple site locations.As an Area Site Technician, you will be the first point of contact for all maintenance issues at your allocated sites, with the potential to request specialist attendance as needed.The primary...

  • Building & Facilities Manager

    5 days ago

    Oxford, United Kingdom Allen-Associates Full time

    Building & Facilities ManagerThis is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Building & Facilities Manager, supporting two Sites with all aspects of the maintenance, facilities and service contracts for the site, including grounds, caretaking, catering, and Health & Safety.Building & Facilities Manager...

  • Building & Facilities Manager

    7 days ago

    Oxford, United Kingdom Allen Associates Full time

    Building & Facilities Manager This is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Building & Facilities Manager, supporting two Sites with all aspects of the maintenance, facilities and service contracts for the site, including grounds, caretaking, catering, and Health & Safety. Building & Facilities Manager...

  • Building & Facilities Manager

    1 week ago

    Oxford, United Kingdom CV-Library Full time

    Building & Facilities Manager This is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Building & Facilities Manager, supporting two Sites with all aspects of the maintenance, facilities and service contracts for the site, including grounds, caretaking, catering, and Health & Safety. Building & Facilities Manager...

  • Facilities Operations Manager

    3 weeks ago

    Oxford, United Kingdom Total Staff Services Full time

    Total Staff Services are a leading recruitment agency based in Oxford, UK.We are currently seeking an experienced Facilities Team Leader to join our team. The estimated salary for this position is £45,000 - £55,000 per annum, depending on experience.Job Description:The successful candidate will be responsible for delivering high-quality planned and...

  • Facilities Manager

    1 month ago

    Oxford, United Kingdom Cobalt Recruitment. Full time

    We are seeking an Estate Services Manager to work on-site at a large business and science community in Oxfordshire, alongside the site-based client and facilities management team. This role will be pivotal in managing service charges, building compliance, contractor management, and occupier queries, supporting the overall operations of the estate.Key...

  • Facilities Portfolio Manager

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Manpower Uk Ltd Full time

    Job DescriptionWe are seeking a highly motivated and experienced Facilities Portfolio Manager to join our team at Manpower Uk Ltd in Oxford. The successful candidate will be responsible for overseeing the day-to-day operations of our Head Office building, ensuring a smooth and efficient working environment for our staff.The ideal candidate will have previous...

  • Facilities Management Professional

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Lucy Group Full time

    Job OverviewWe are seeking a highly skilled Facilities Management Professional to join our team at Lucy Group. This is an exciting opportunity for a motivated individual to take on a challenging role that involves managing our commercial properties and ensuring seamless operations.Key Responsibilities:Property Management: Oversee the management of our...

  • Assistant Facilities Manager

    1 day ago

    Oxford, United Kingdom University Of Oxford Full time

    Department of Engineering Science, Parks Road, Oxford, OX1 3PJ About usThe University of Oxford Department of Engineering Science is a world-renowned institution with a reputation for excellence.We are dedicated to addressing global challenges through research and innovation, from reducing carbon emissions to helping develop vaccines.The Department holds an...

  • Facilities Operations Manager

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Total Staff Services Full time

    About Us: Total Staff Services is a leading provider of facilities management services, committed to delivering exceptional support to our clients across the UK.Salary: The salary for this role is estimated to be in the range of £45,000 - £60,000 per annum, depending on experience.Job Description: We are currently recruiting an experienced Facilities Team...

  • Facilities Management Coordinator

    2 weeks ago

    Oxford, United Kingdom Manpower UK Ltd Full time

    Facilities Management Coordinator JobWe are looking for a Facilities Management Coordinator to join our team in Oxford. As a coordinator, you will play a key role in ensuring the efficient operation of our facilities management services.The role involves coordinating the activities of various teams, including catering and cleaning staff, and working closely...

  • Facilities Portfolio Manager

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Lucy Group Full time

    **About the Role**Lucy Group is a private, international company headquartered in Oxford, UK, operating in the electrical power, lighting, and housing sectors. We create wide-ranging products, services, and solutions for customers across 60 countries.As a key member of our team, you will be responsible for managing the facilities and procurement activities...

  • Deputy Building

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom undisclosed Full time

    Job DescriptionThe Nuffield Department of Medicine is seeking an experienced Deputy Building & Facilities Manager to oversee the operational management and delivery of facilities services at the Old Road Campus Research Building.This role involves assisting the Building & Facilities Manager in providing first-class technical facilities and working...

  • Deputy Building

    1 week ago

    Oxford, United Kingdom Allen-Associates Full time

    Deputy Building & Facilities ManagerThis is a fantastic opportunity to join an inspiring organisation in Oxford as the permanent Deputy Building & Facilities Manager, supporting the Building Manager with all aspects of the maintenance, facilities and service contracts for the site, including grounds, caretaking, catering, and Health & Safety.Deputy Building...

  • Facilities Operations Manager

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Cobalt Recruitment. Full time

    We are seeking a skilled Facilities Manager to work on-site at a large business and science community in Oxfordshire, alongside the site-based client and facilities management team. This role will be pivotal in managing service charges, building compliance, contractor management, and occupier queries, supporting the overall operations of the estate.Key...