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office administrator

1 month ago

Liverpool, United Kingdom Fawkes & Reece (North) Full time
Fawkes & Reece are working with a successful and growing house builder, based in Liverpool. They are looking to expand and seek a competent office administrator to work closely with their commercial team.
Please see below what the role consists off:
Duties & Responsibilities:
Create and maintain filing and database records, ensuring they are current, accurate and compliant with relevant policies and procedures.
Compile information and prepare documents in a variety of formats including copy and audio typing, formatting and review.
Support budget management activities; including processing invoices and monitoring expenditure against budget as required.
Oversee the placing of consumable orders ensuring goods are receipted and invoices are processed in accordance with procedures to ensure that sites are adequately resourced.
Perform other general clerical duties to support the service, e.g. photocopying, reception duties, resolving queries from colleagues and mail handling.
Liaise with the facilities team on any required repairs to the office.
Support the commercial and sales department with the setup of new subcontractors and sales suppliers.
Support recruiting managers with any requirements associated with new starters including office induction, PPE ordering, IT equipment etc.
Manage the receipt, recording and distribution of mail.
Manage the receipt of general phone enquiries.
Prepare meeting minutes for key meetings including land, build sales, DTMs, customer care etc. Attend site where required.
Manage the booking of meeting rooms in the office.
Manage the payment of rent, council tax and utility bills for the office.
Undertake general office management duties where required as directed by the senior management team.
Support the senior management team to ensure that health and safety requirements relating to the office are met. Liaise with Riverside facilities and health and safety team where applicable.
Contribute to the continuous improvement of processes and procedures.
Attend and contribute to training courses as required.
Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the business.What you will require:
Demonstrable track record of providing administrative services.
Experience of maintaining databases.
Experience of organising meetings and liaising with suppliers.
Proficient with Microsoft Word, PowerPoint and Excel.
Ability to show initiative and propose solutions to issues identified.
Results focused with the ability to take ownership of tasks.
Excellent team player who can work flexibly to meet business requirements
Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.
Customer focused with excellent written and verbal communication skills, with the ability to work at all levels within the businessDesirable: Business administration qualification
Additional information:
The role will be exposed to sensitive information, therefore the role holder is expected to maintain levels of confidentiality at all times.
In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.If you are interested in this role and this your experience is suited, please apply below